Warning: Ford REACT requires a significant amount of configuration. It is vitally important that both the Ford REACT parameters and the company specific parameters are set up correctly as this directly affects the integrity of the data. The set-up should be done by, or with the guidance of, an ADP consultant.
To complete Ford REACT parameters:
From the FORD OPERATIONS MENU select the REACT extract option and a POS company if prompted.
The Ford REACT extract form is displayed.
From the Tools menu select the REACT parameters... option or click the 
parameters button.
The Ford REACT Options form is displayed.
This form is displayed when you select Tools > REACT parameters... from the menu bar on the Ford REACT extract form or click the form's parameters button. It enables you to set up the Ford REACT parameters correctly.
Tabs:
There are nine tabs to complete:
Dealer information:
Enable extract: Ticking or unticking this check box enables you to switch the extract on or off.
Enable test flag: When this check box is ticked, the data is not processed as it normally is, and is marked as being for test pruposes.
Dealer code: Official seven-character (alpha-numeric) dealer code, supplied by Ford.
Dealer ILN: International Location Number identifying the dealership, supplied by Ford.
Last batch number: Self-incrementing number that starts at 1 and ends at 999999, and then goes back to 1.
Company VAT number: Dealership's VAT number.
Country code: Code identifying the country of the dealership, selectable from a drop-down button.
Language code: Code identifying the language spoken at the dealership, selectable from a drop-down button.
ISO code page: ISO keyboard language code used by the dealership, selectable from a drop-down button.
Address format: Either free form (old) format (for example Address line 1, Address line 2, Address line 3, Address line 4, Address line 5, Postcode) or fixed (new) format (for example Street and house number, Town, County and Postcode), selectable from the option buttons.
Note: As Autoline does not have a fixed format to hold addresses in, we have always used the free form format. In some markets, such as Spain and Holland, they have written CS (Country Specifics) overlays to assist with holding the address in a fixed format. This means that we can send the address in the fixed format for those markets. The data is held in the same fields in the file, but the layout displayed on the screen shows the fixed format fields, to ensure the data is entered correctly.
History extract:
History extract: When this check box is ticked, it switches on the one-off history extract required by Ford. When the history has been run, the flag is switched off automatically.
History start date: History start date requested by Ford. The extract normally runs daily and extracts the previous day's invoices. When the history extract is run, it includes all days from the start date to yesterday inclusive.
Note: As REACT is a global project, Ford has defined a list of three-character codes identifying the currency. For us to export the data in the correct currency, all currencies used in Autoline must be mapped to the appropriate Ford currency. Do this by double-clicking the appropriate row in the grid to display the Currency Code Mapping form.
Description: Describes a national currency.
Ford code: Identifies Ford's three-character currency code.
Currency code: Identifies an Autoline DMS code.
Note: You must map all labour rates to the appropriate DMS code. Do this by double-clicking the appropriate row in the grid to display the Labour Rate Mapping form.
Labour franchise: Point-of-Sale labour franchise code for Ford, selectable from a drop-down button.
Description: Describes a labour rate.
Ford code: Ford's two-character code for the labour rate.
Labour code: Autoline DMS code for the labour rate.
Note: Ford has defined a list of payment and charge types that must be mapped to POS sale types. The descriptions are the same as the customer class codes, but only a single-character code is used. Therefore the mappings already set up cannot be used.
To map POS sale types, double-click the appropriate row in the grid to display the POS Sale Type Mapping form.Description: Describes a sale type.
Ford code: Ford's single-character code for the sale type.
POS sale type: Autoline DMS code for the sale type.
Note: As with POS sale types, Ford has defined a list of single-character VSB sale types. The mapping already set up in Customer class codes can assist you.
To map VSB sale types, double-click the appropriate row in the grid to display the VSB Sale Type Mapping form.Description: Describes a sale type.
Ford code: Ford's single-character code for the sale type.
Sale type: Autoline DMS code for the sale type.
In order for the REACT extract to send the correct VSB invoices, you must identify the correct VSB locations for each POS company. There is no limit to the number of locations that can be added. Click Add to display a list of locations, double-click the highlighted location to add it to the list and click Remove to remove the highlighted location from the list.
Note: To map departments, double-click the appropriate row in the grid to display the Department Code Mapping form.
Description: Describes a department.
Ford code: Ford's single-character code for the department.
Code: Autoline DMS code for the department.
Note: To map POS and VSB invoices, double-click the appropriate row in the grid to display the Customer Class Code Mapping form.
A single two-digit code is used to identify the payer type (Retail, Warranty for example) and also the department (Service, Parts for example). These two-digit codes have been defined by Ford, and in order for the REACT extract to map a POS invoice or VSB invoice to the correct Customer Class Code, the POS and VSB sale types and Department codes must be set up accurately.
To map a POS invoice, one of two criteria must be met:
The POS sale code and POS department code must match the settings.
The SL account on the WIP must match the settings.
To map a VSB invoice, the VSB sale type and VSB department code must match the settings.
You can override the sale type/department mapping for POS invoices by entering a SL account where required. Double-click the Customer Class Code you want to edit and enter the POS SL account number.
For example, if a POS invoice had a sale type of R (Retail) and were invoiced through the P (Parts) department, the mapping would point to Customer class code 11 (Retail Parts). If a VSB invoice had a payment type of F (Fleet) and a used card were sold through the Used Car department (U), the Customer class code would be 42 (Fleet Used Car Sales).
Class code: Two-digit code defined by Ford to identify the payer type and the department.
Description: Identifies a combination of payer type and department.
POS sale type: Identifies the POS sale code.
POS dept: Identifies the POS department code.
SL Account: Identifies the SL account on the WIP.
VSB payment type: Identifies the VSB payment code.
VSB dept: Identifies the VSB department code.
You can select the vehicle franchises to be included in the extract. These apply to Service, Rapidfit and Bodyshop invoices.
Code: Identifies a vehicle franchise.
Description: Describes the franchise.
Selected: Ticked when the franchise is to be included in the extract. Double-click a row to display the tick, or click an already ticked row to remove it.
Buttons:
Cancel: Returns you to the Ford REACT extract form, ignoring any changes you have made to the parameters.
Save: Returns you to the Ford REACT extract form, saving any changes you have made to the parameters.