See also: Display Accounts
The Transactions tab displays all the current outstanding transactions for the account selected. It also gives you facilities to change the order in which they are displayed, and filter out unwanted transactions for particular enquiries. In addition, by the use of various drill facilities you can display the transactions as they appear in the Nominal Ledger transactions files.
Selection:
Sort by date: This field allows you to change the order in which the transactions are displayed. Click the
button to select the method by which you want the display sorted. On initial entry to this form, the transactions are always displayed in Document date order. Due date and posting date are other methods of sorting.
Display file: This field allows you to select the file from which the transactions are displayed. Click the
Note: The length of time that transactions are held on these files is controlled by the Clear paid documents params option which can be found on the PL SYSTEM MAINTENANCE menu.
Sort direction: This field allows you to select the direction in which you want the transactions to be displayed. Forwards displays the oldest to youngest transactions and Backwards displays the reverse. Click the
Radio Button:
Show paid items: This check box indicates whether fully paid transactions are displayed. If the box is ticked, fully paid transactions along with unpaid transactions that meet your selection criteria are displayed.
Push Buttons:
Filter button: When you click the Filter button, a Transaction Filter form is invoked.
Reset button: If you have executed a filter, the currently displayed transactions are the result of the filter, and you want to revert to all the transactions on the currently selected file, click this button.
Transactions Grid:
The transactions grid displays in the sequence chosen, a list of transactions that match the ranges, masks and filters you have entered.
For each item, the following details are displayed:
Date: The date of the item using the date field chosen in the Sort by date field.
T: The transaction type:
I: Invoice
C: Credit Note
P: Payment on account
A: Adjustment
Co: The source company identity.
Mod: The source module identity.
Document: Document number.
Suppliers reference: A reference by which the supplier wants to identify this transaction.
Misc reference: An additional reference by which the transaction may be identified.
Original: Total document value in the currency of the currently displayed account.
Outstanding: Outstanding value in the currency of the currently displayed account.
S: Status of the transaction:
Blank: Outstanding
P: Paid
d: Selected for payment by BACS
D: BACS payment in process
Pr: This denotes that there is a problem with the transaction, and that a meaningful problem reporting code has been assigned to that transaction.
A/c Total: The running total value for the currently displayed transactions in the currency of the account.
BUTTONS:
If you click on one of the rows of the grid, various buttons are enabled dependant based upon the status of the transaction and whether there is an archived document image or a link to a deposit receipt detail to display.
Note: Display further information about the selected transaction.
Note: If the Document button is enabled you have the ability to retrieve the document archive image and output the image.
Note: If the Allocations button is enabled you have the ability to display all of the payment records relative to the transaction selected.
Note: If the NL Trans button is enabled you have the ability to into the Nominal transaction files to see the detail of the postings made in the Nominal Ledger when the document was first batched or registered onto the Purchase Ledger.