The Laser printed P45 parts 2 & 3 option allows you to print on a laser printer using HMRC supplied Laser P45 parts 2 & 3 stationery P45 details for leaving employees or for employees who have left in the current PAYE year. The standard laser parts 2 & 3 P45 format used is called K49.
Note: The P45 formats may be user defined within the General - 1 TAB of the payroll type parameters should there be alignment issues with the standard supplied formats. See Payroll type parameters for a further explanation.
If you want to print P45's on plain paper you should instead use the LEAVERS REPORTS menu option called Current leavers' P45 details.
If you have Continuous stationery P45's you should instead use the LEAVERS REPORTS menu option called Continuous stationery P45.
To print laser printed P45 parts 2 & 3
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Reports & enquiries option.
The PR REPORTS AND ENQUIRIES menu is displayed.
Select the Leavers reports menu option.
The LEAVERS REPORTS menu is displayed.
Select the Laser printed P45 parts 1 & 1A option.
The Laser P45 parts 2 and 3 form is displayed.
Proceed to complete each of the prompts.
A report status is displayed and the report is output on the current selected printer.
Click Close to return to the LEAVERS REPORTS menu.
Laser P45 parts 2 and 3 form
The Laser P45 parts 2 and 3 form is displayed when you select the Laser printed P45 parts 2 & 3 option from the LEAVERS REPORTS menu.
Prompts
You are first prompted with the format name being used and the type of stationery. You should confirm you have the correct type of stationery loaded in your printer and click the Continue button otherwise click the Exit button to return you to the LEAVERS REPORTS menu.
You are then prompted with the following options:-
Align-P45s: Use this option to test the alignment of your stationery
Print-P45s: Use this option to proceed to print P45 details
Exit: Returns you to the LEAVERS REPORTS menu without printing P45 details.
Click OK to proceed with the Align-P45s or Print-P45s options otherwise select Exit or click Cancel to return to the LEAVERS REPORTS menu without printing P45 details.
From employee (0 for all): Enter the first employee number for which you wish to have the P45's printed. Leave the From employee as 0 if you wish to have a report on all P45's up to the To employee entered.
To employee end (0 for all): Enter the last employee number for which you wish to have the P45's printed. Leave the To employee as 0 if you wish to have a report on all P45's from the From employee entered.
Y to include already left: Enter Y if you wish to include employees who have already left in the current PAYE year who have their Left field set to Y.
Click OK followed by Close once the report is shown.
Files Accessed
PR empee Payroll records
PE empee Employee records
PR court Court order
PR cotyp Court order types
Output type
The report is only printed to the current selected printer.
Output content
All of the fields on the latest specification of the P45 are printed.
Sort sequence
Employee number
Selection
P45 records are included when the following conditions are met:-
The employee record has a leaving date entered.
The payroll record left field is set to N indicating the employee is leaving this payroll period or provided you have entered Y to include already left and the left flag on the payroll record is set to Y the P45 will be printed.
PUSH BUTTONS:
OK: Prints the P45's to the currently selected printer in employee number order.
Cancel: Returns you to the LEAVERS REPORTS menu.
Help: Displays help on the current application in your default company browser.
Schedule: Displays the Timed Operations Scheduler.
Add to batch: Displays an Add report to batch form in which a report may be batched for printing in a report group.
