See also:
Reconcile Till Accounts
Once the transactions have been loaded then to perform the reconciliation the following fields need to be considered and completed if necessary.
Reconcile ref: |
This field is optional. If you want a reference placed against all the records involved in this reconciliation then enter your reference. This reference can be up to 20 characters in length. This field can be used for reporting purposes at a later date. |
All/None button |
Use this button to set 'All' transactions as reconciled, or alternatively once they have all been set the description on this button changes to 'None' clicking the button in this state will reset them all. |
Note: If you have checked the Show reconciled transactions box then this button will remain disabled.
Input narrative: |
If you wish to enter your own narrative rather than accepting the default then check this box to enable editing of the Narrative field. |
Posting date: |
This field is validated upon entry to the process and will default today's date into the field. This field is editable but is subject to the Global Date Validation applied to all posting dates in Autoline. Click the Ellipsis ![[...]](Ellipsis.gif){kind=small} button to perform a calendar search and select an appropriate date.
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Tip: Double click with the right-hand mouse button on a line to display the transaction details.
To reconcile an item in the grid the following fields in the grid need to be completed.
R |
Check this column to indicate that this item is reconciled. When the reconciled items are processed this will update the Nominal transaction record with an 'R' to indicate the record has been reconciled. |
R type |
This field indicates whether the item has been reconciled to monies received (Bank) or the money has not been received and the debt is being re-instated onto a Sales Ledger account (SL). Click the Drop Down  button to select the appropriate code.
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Tip: If SL is selected the Pay type and Payment ref columns are disabled as they are irrelevant to this R type.
Reconcile to |
This field indicates to which Bank Account or Sales Ledger Account the item is being reconciled. Dependant upon what has been selected in the R type column you will be presented with either the 'Select bank account' or the 'Select SL account' form and Autoline will default into each of these forms the list of System Parameter defaults which can be increased by the use of the Add button. Click the Ellipsis button to select and add to relevant list. Once selected click the OK button to return to the grid of loaded transactions.
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Pay type |
This field indicates in which format you have received the payment. e.g. Cash, Cheque or Visa Card etc. If you select the Cash payment method then the Pay ref column is disabled. Click the Drop Down button to select an appropriate code.
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Payment ref |
Enter here any reference you want to print on the Paying In Slip. This reference is only used in the Bank Deposit Slip facility. It DOES NOT post through to the Nominal Ledger. |
When you have reconciled all required items in the grid click the Analysis button and you will be presented with the Till reconciliation summary form where you can Post your reconciliation and or print your Bank Deposit Slips if appropriate.
Tip: If you are not printing Bank Deposit Slips and wish to carry out a quick reconciliation to one Bank Account then proceed as follows :-
Reconcile an item as described above.
Check the 'R' column for all other items to be reconciled.
Go back to the first line, Right click and select from the drop down list 'Copy account across all'
Click the Analysis button.
Click the Post button.
