Allocating Foreign-Currency Deposits to VSB- or SR Records

See also:

Vehicle Deposits in Foreign Currency

Re-Valuing Foreign-Currency Vehicle Deposits

Multi-Currency Exchange Rates

Creating Vehicle Orders with Foreign-Currency Model Codes

Vehicle Multi-Currency Menu

On a deposit record, there is normally a Currency amount and a Currency VAT value. A base-currency deposit can be allocated to a foreign-currency vehicle and, in the Finance details screen, the calculation of the amount owing would take the base-currency deposit value away from the foreign-currency invoice amount. In the Sales Ledger, the base-currency value of the deposit would be converted to foreign currency when calculating the amount outstanding.

This program enables you to enter vehicle deposits that are not in base currency. Where deposits are taken in either foreign- or base currency, the process of allocating them to Showroom orders or Vehicle stock records priced in foreign currency reflects the foreign-currency amount. Base-currency deposits can be used as payment for foreign-currency vehicles, and foreign-currency deposits used as payment for base-currency vehicles.

There are four possibilities when allocating a deposit to a vehicle record:

• Both the deposit and the vehicle are in base currency. (This is already addressed by standard, Autoline functionality.)
• The deposit is in base currency but the vehicle is in foreign currency.
• The deposit is in foreign currency but the vehicle is in base currency.
• Both the deposit and the vehicle are in foreign currency.

X3.MS.vmcdp is the X3-multi-currency deposit file.

X3.MS.vmcnv.xx is the multi-currency new-vehicle file and is suffixed with the VS company number.

X3.MS.vmcnv.xx is the multi-currency used-vehicle file and is suffixed with the VS company number.

Note to System Administrators: For system maintenance and security purposes, the content and function of some tables require an access priority of 9. Information regarding Priority 9 functions is normally restricted. If you require assistance, please contact Autoline Software Support. Before you use this program, you must ensure that the Autoline system is correctly set up. This is normally done by, or on advice from, an Autoline consultant. Consultants should refer to the handover document.

Note also: Exchange rate in Vehicle Stockbooks can be amended 'on the fly' in the VS-record if the user priority is high enough. If the exchange rate as a whole needs to change, that must be done in Manufacturer Systems > X3 > Vehicle multi-currency > Exchange rates.

What Do You Want to Do?

• Take a deposit in base currency for a vehicle in foreign currency
• Clear the deposit in base currency for the vehicle in foreign currency
• Take a deposit in foreign currency for a vehicle in base currency
• Take a deposit in foreign currency for a vehicle in foreign currency
• Clear the deposit in foreign currency from the New vehicle in foreign currency

Allocating deposits to quotes for price-book vehicles:

• Allocate a deposit in foreign currency to a Showroom quote in foreign currency, for a price-book vehicle
• Allocate a deposit in base currency to a Showroom quote in foreign currency, for a price-book vehicle
• Allocate a deposit in foreign currency to a Showroom quote in base currency, for a price-book vehicle
• Allocate a deposit in base currency to a showroom quote in base currency, for a price-book vehicle

Allocating deposits to quotes for stock-book vehicles:

• Allocate a deposit in foreign currency to a Showroom quote in foreign currency, for a stock-book vehicle
• Allocate a deposit in base currency to a Showroom quote in foreign currency, for a stock-book vehicle
• Allocate a deposit in foreign currency to a Showroom quote in base currency, for a stock-book vehicle
• Allocate a deposit in base currency to a Showroom quote in base currency, for a stock-book vehicle

Accepting orders for deposits to quotes for price-book vehicles:

• Accept an order for a deposit in foreign currency, to a Showroom quote in foreign currency, for a price-book vehicle
• Accept an order for a deposit in base currency, to a Showroom quote in foreign currency, for a price-book vehicle
• Accept an order for a deposit in foreign currency, to a Showroom quote in base currency, for a price-book vehicle
• Accept an order for a deposit in base currency, to a Showroom quote in base currency, for a price-book vehicle

Accepting orders for deposits to quotes for stock-book vehicles:

• Accept an order for a deposit in foreign currency, to a Showroom quote in foreign currency, for a stock-book vehicle
• Accept an order for a deposit in base currency to a Showroom quote in foreign currency, for a stock-book vehicle
• Accept an order for a deposit in foreign currency to a Showroom quote in base currency, for a stock-book vehicle
• Accept an order for a deposit in base currency, to a Showroom quote in base currency, for a stock-book vehicle

Taking a Deposit in Base Currency for a Vehicle in Foreign Currency

Warning: It is not known what the foreign-currency conversion will be, when a deposit is taken in base currency, if the deposit is not allocated to a vehicle as part of that process.

If the deposit is in base currency but the vehicle is in foreign currency, the deposit is given a foreign-currency equivalent amount. The exchange rate used to convert the base amount to its foreign-currency equivalent is the rate effective at the date when the deposit was taken. The core deposit-record has its currency equivalent-amount updated.

The deposit amount and the deposit VAT (DEPAMT and DEPVAT) in the New-, or Used, VSB record are updated with the foreign-currency equivalents.

To take a deposit in base currency for a vehicle in foreign currency:

Example:

1. Set Base currency code on the system to UKL.

   (Nominal Ledger > System Maintenance > System Parameters > Currency Details tab.)

2. In NL System parameters, ensure that > Deposit VAT code is set up according to your system.

3. On the Autoline Master Menu, click Sales ledger > Take Deposits.

   The Take Deposits form is displayed. You are on the Header Tab.

   Note: Account is UKL currency, displayed in red.

4. Select New, and enter details.

5. Select either the Process toolbar button or the menu-bar command, Options > Process, when all the deposit details are entered.

   In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the Exchange rate for the current date for the currency of the vehicle might be, for example: 0.24950

6. Say we are using vehicle 400108..., load vehicle 400108 in VSB, click Amend , and go to the Finance Details tab.

7. Right click on the deposit section of the Grid.

   This allows you to search for deposits.

8. Select the deposit previously entered.

   The deposit is now attached to the vehicle.

   The files will have been updated as follows, in Multi-currency New-vehicle stock (X3.MS.vmcnv):

   • The DEPAMT field will have been updated with the currency value from the multi-currency deposit x3cdp file.
   • The DEPVAT field will have been updated with the currency value from the multi-currency deposit x3cdp file.
   • The DEPMAGIC field will have been updated.
   • The DEPREF field will have been updated.
   • The DEPROE field will have been updated.

   The Multi-currency vehicle deposits record (X3.MS.vmcdp) will have been created.

   The exchange rate will be as noted previously: 0.24950

   You can clear this deposit if necessary, as follows:

Clearing the Deposit in Base Currency from the Vehicle in Foreign Currency

You can clear the example deposit if required.

To clear a deposit in base currency from a vehicle in foreign currency:

Right click in the deposit line on the Finance Details tab, and select the option Clear deposit.

  The deposit grid row is cleared.

  The Multi-currency vehicle deposit record will have been removed from the table.

The deposit data in the following fields will have disappeared from the Multi-currency new-vehicle-stock table: DEPAMT; DEPVAT; DEPMAGIC; DEPREF; DEPROE.

Taking a Deposit in Foreign Currency for a Vehicle in Base Currency

To take a deposit in foreign currency for a vehicle in base currency:

Example:

1. Set Base currency code on the system to UKL.

   (Nominal Ledger > System Maintenance > System Parameters > Currency Details tab.)

2. In NL System parameters, System Flags tab, ensure that > Deposit VAT code is set up according to your system.

3. On the Autoline Master Menu, click Sales ledger > Take Deposits.

   The Take Deposits form is displayed. You are on the Header Tab.

   Note: Account is EUR currency, displayed in red.

4. Select New and enter details (Details tab).

5. Select either the Process toolbar button or the menu-bar command, Options > Process, when all the deposit details are entered.

6. Say we are using base-currency (UKL) vehicle 400087..., load the vehicle 400087 in VSB.

7. Click Amend , and go to the Finance Details tab.

8. Right click on the deposit section of the Grid.

   This allows you to search for deposits.

9. Select the deposit previously entered.

   The deposit is now attached to the vehicle.

   The base-currency amounts from the core SL.depos record are used to update the vehicle-deposit amount and the deposit VAT (DEPAMT and DEPVAT in the New- or Used-vehicle stock record). On your New-vehicle record:

   Value is BASEVAL from the SL deposit.

   VAT is BASEVAT from the SL deposit.

Taking a Deposit in Foreign Currency for a Vehicle in Foreign Currency

To take a deposit in foreign currency for a vehicle in foreign currency:

Example:

1. Set Base currency code on the system to UKL.

   (Nominal Ledger > System Maintenance > System Parameters > Currency Details tab.)

2. In NL System parameters, System Flags, ensure that > Deposit VAT code is set up according to your system.

3. On the Autoline Master Menu, click Sales ledger > Take Deposits.

   The Take Deposits form is displayed. You are on the Header Tab.

   Note: Account is EUR currency, displayed in red.

4. Select New, then enter details (Details tab).

5. Select either the Process toolbar button or the menu-bar command, Options > Process, when all the deposit details are entered.In the Multi-currency vehicle deposits table (X3.MS.vmcdp), values were added when the initial deposit was taken.

6. Say we are using vehicle 400108..., load vehicle 400108 in VSB.

7. Click Amend , and go to the Finance Details tab.

8. Right click on the deposit section of the Grid.

   This allows you to search for deposits.

9. Select the deposit previously entered, then click OK.

   The deposit is now attached to the vehicle.

   In the Multi-currency New vehicle stock table (X3.MS.vmcnv), the following fields will have been updated:

   • The DEPAMT field will have been updated with the currency value from the multi-currency deposit x3cdp file.
   • The DEPVAT field will have been updated with the currency value from the multi-currency deposit x3cdp file.
   • The DEPMAGIC field will have been updated.
   • The DEPREF field will have been updated.

   The data in the Multi-currency deposit table will not have changed.

   You can clear this deposit if necessary, as follows:

Clearing the Deposit in Foreign Currency from the New Vehicle in Foreign Currency

You can clear the example deposit if required.

To clear a deposit in base currency from a vehicle in foreign currency:

Right click in the deposit line on the Finance Details tab, and select the option Clear deposit.

  The deposit grid row is cleared.

Allocating deposits to Showroom quotes for price-book vehicles:

Allocating a Foreign-Currency Deposit to a Foreign-Currency Showroom Quote (Price-Book Vehicle)

See also:

Taking Vehicle Deposits in Foreign Currency

Multi-Currency Vehicle Ordering (Customer)

To allocate a deposit in foreign currency to a Showroom quote in foreign currency, for a price-book vehicle:

Example:

In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the Exchange rate for EUR for this example is 0.4

1. In Showroom, create a Vehicle enquiry for a foreign-currency vehicle (EUR).

2. Select Edit > Other details... from the menu bar.

3. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

4. In the Search window (Deposits form), select the EUR-deposit grid line.

   On the Quote Details form, the values are correctly displayed in Euros.

5. Save the Quote on the Showroom Enquiries form.

   The deposit value is correctly saved in base currency on the Quote details table.

Allocating a Base-Currency Deposit to a Foreign-Currency Showroom Quote (Price-Book Vehicle)

To allocate a deposit in base currency to a Showroom quote in foreign currency, for a price-book vehicle:

Example:

1. Prepare a deposit in base (UKL) currency.

2. Prepare a vehicle enquiry for a foreign-currency price-book vehicle (UKL).

3. In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the exchange rate for EUR in this example is 0.4

4. In Showroom, create a Vehicle enquiry for a foreign-currency vehicle (EUR).

5. Select Edit > Other details... from the menu bar.

6. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

7. In the Search window (Deposits form), select the UKL-deposit grid line.

   The values are correctly displayed in Euros on the Quote Details form.

8. Save the Quote on the Showroom Enquiries form.

   The deposit value is correctly saved in base currency on the Quote details table.

Allocating a Foreign-Currency Deposit to a Showroom Base-Currency Quote (Price-Book Vehicle)

To allocate a deposit in foreign currency to a Showroom quote in base currency, for a price-book vehicle:

Example:

1. Prepare a deposit in foreign (EUR) currency.

2. Prepare a vehicle enquiry for a base-currency price-book vehicle (UKL).

3. In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the exchange rate for EUR in this example is 0.4

4. In Showroom, create a Vehicle enquiry for a base-currency vehicle (UKL).

5. Select Edit > Other details... from the menu bar.

6. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

7. In the Search window (Deposits form), select the EUR-deposit grid line.

   The values are correctly displayed in Base currency on the Quote Details form.

8. Save the Quote on the Showroom Enquiries form.

   The deposit value is correctly saved in base currency on the Quote details table.

Allocating a Deposit in Base Currency to a Showroom Quote in Base Currency (Price-Book Vehicle)

To allocate a deposit in base currency to a Showroom quote in base currency, for a price-book vehicle:

Example:

1. Prepare a deposit in base (UKL) currency.

2. Prepare a vehicle enquiry for a foreign-currency price-book vehicle (UKL).

3. In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the exchange rate for EUR in this example is 0.4

4. In Showroom, create a Vehicle enquiry for a base-currency vehicle (UKL).

5. Select Edit > Other details... from the menu bar.

6. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

7. In the Search window (Deposits form), select the UKL deposit grid line.

   The values are correctly displayed in Base currency on the Quote Details form.

8. Save the Quote on the Showroom Enquiries form.

   The deposit value is correctly saved in base currency on the Quote details table.

Allocating a Foreign-Currency Deposit to a Foreign-Currency Showroom Quote (Stock-Book Vehicle)

To allocate a deposit in foreign currency to a Showroom quote in foreign currency, for a stock-book vehicle:

Example:

1. Prepare a deposit in foreign (EUR) currency.

2. Prepare a vehicle enquiry for a price-book vehicle.

3. In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the exchange rate for EUR in this example is 0.4

4. In Showroom, create a Vehicle enquiry for a foreign-currency vehicle (EUR).

5. Select Edit > Other details... from the menu bar.

6. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

7. In the Search window (Deposits form), select the EUR-deposit grid line.

   The values are correctly displayed in Euros on the Quote Details form.

9. Save the Quote on the Showroom Enquiries form.

   The deposit value is correctly saved in base currency on the Quote details table.

Allocating a Base-Currency Deposit to a Foreign-Currency Showroom Quote (Stock-Book Vehicle)

To allocate a deposit in base currency to a Showroom quote in foreign currency, for a stock-book vehicle:

Example:

1. Prepare a deposit in base (UKL) currency.

2. Prepare a vehicle enquiry for a foreign-currency price-book vehicle (UKL).

3. In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates: The exchange rate for EUR in this example is 0.4

4. In Showroom, create a Vehicle enquiry for a foreign-currency vehicle (EUR).

5. Select Edit > Other details... from the menu bar.

6. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

7. In the Search window (Deposits form), select the UKL-deposit grid line.

   The values are correctly displayed in Euros on the Quote Details form.

9. Save the Quote on the Showroom Enquiries form.

   The deposit value is correctly saved in base currency on the Quote details table.

Allocating a Foreign-Currency Deposit to a Base-Currency Showroom Quote (Stock-Book Vehicle)

To allocate a deposit in foreign currency to a Showroom quote in base currency for a stock-book vehicle:

Example:

1. Prepare a deposit in foreign (EUR) currency.

2. Prepare a vehicle enquiry for a base-currency price-book vehicle (UKL).

3. In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the exchange rate for EUR in this example is 0.4

4. In Showroom, create a Vehicle enquiry for a base-currency vehicle (UKL).

5. Select Edit > Other details... from the menu bar.

6. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

7. In the Search window (Deposits form), select the EUR-deposit grid line.

   The values are correctly displayed in Base currency on the Quote Details form.

8. Save the Quote on the Showroom Enquiries form.

   The deposit value is correctly saved in base currency on the Quote details table.

Allocating a Base-Currency Deposit to a Base-Currency Showroom Quote (Stock-Book Vehicle)

To allocate a deposit in base currency to a Showroom quote in base currency, for a stock-book vehicle:

Example:

1. Prepare a deposit in base (UKL) currency.

2. Prepare a vehicle enquiry for a foreign-currency price-book vehicle (UKL).

   In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the exchange rate for EUR in this example is 0.4

3. In Showroom, create a Vehicle enquiry for a base-currency vehicle (UKL).

4. Select Edit > Other details... from the menu bar.

5. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

6. In the Search window (Deposits form), select the UKL-deposit grid line.

   The values are correctly displayed in Base currency on the Quote Details form.

7. Save the Quote on the Showroom Enquiries form.

   The deposit value is correctly saved in base currency on the Quote details table.

Accepting customer orders for price-book vehicles:

See also: Multi-Currency Vehicle Ordering (Customer)

Accepting an Order for a Foreign-Currency Deposit to a Foreign-Currency Showroom Quote (Price-Book Vehicle)

To accept an order for a deposit in foreign currency to a Showroom quote in foreign currency, for a price-book vehicle:

Example:

1. Prepare a deposit in foreign (EUR) currency.

2. Prepare a vehicle enquiry for a foreign-currency (EUR) price-book vehicle.

   In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the exchange rate for EUR in this example is 0.4

3. In Showroom, create a Vehicle enquiry for a foreign-currency vehicle (EUR).

4. Select Edit > Other details... from the menu bar.

5. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

6. In the Search window (Deposits form), select the EUR-deposit grid line.

   The values are correctly displayed in Euros on the Quote Details form.

8. Print and confirm the order. (Print > Print Order... > Print direct from the menu bar of the Showroom Enquiries form.)

   The Printer Setup form may be displayed, then Confirm signed order? Yes/No, for you to confirm.

9. In Vehicle Stockbooks > Accept customer orders, click the toolbar button Accept and Create

   The following message is displayed:

   VSB record [number] has been created by order number [number]

   Would you like to view this vehicle now? No/Yes

10. Click Yes to view the record in Vehicle Administration.

    The Finance Details tab shows the deposit value correctly attached in Euros.

Accepting an Order for a Base-Currency Deposit, to a Foreign-Currency Showroom Quote (Price-Book Vehicle)

To accept an order for a deposit in base currency, to a Showroom quote in foreign currency, for a price-book vehicle:

Example:

1. Prepare a deposit in foreign (EUR) currency.

2. Prepare a vehicle enquiry for a base-currency (UKL) price-book vehicle.

   In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the exchange rate for EUR in this example is 0.4

3. In Showroom, create a Vehicle enquiry for a foreign-currency vehicle (EUR).

4. Select Edit > Other details... from the menu bar.

5. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

6. In the Search window (Deposits form), select the UKL-deposit grid line.

   The values are correctly displayed in UKL on the Quote Details form (Deposits taken).

7. Print and confirm the order. (Print > Print Order... > Print direct from the menu bar of the Showroom Enquiries form.)

   The Printer Setup form may be displayed, then Confirm signed order? Yes/No, for you to confirm.

8. In Vehicle Stockbooks > Accept customer orders, click the toolbar button Accept and Create

   The Finance Details tab shows the deposit value correctly attached in Euros.

Accepting an Order for a Foreign-Currency Deposit to a Base-Currency Showroom Quote (Price-Book Vehicle)

To accept an order for a deposit in foreign currency, to a Showroom quote in base currency, for a price-book vehicle:

Example:

1. Prepare a deposit in foreign (EUR) currency.

2. Prepare a vehicle enquiry for a base-currency price-book vehicle (UKL).

   In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the exchange rate for EUR in this example is 0.4

3. In Showroom, create a Vehicle enquiry for a base-currency vehicle (UKL).

4. Select Edit > Other details... from the menu bar.

5. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

6. In the Search window (Deposits form), select the EUR-deposit grid line.

   The values are correctly displayed in Base currency on the Quote Details form (Deposits taken).

7. Print and confirm the order. (Print > Print Order... > Print direct from the menu bar of the Showroom Enquiries form.)

   The Printer Setup form may be displayed, then Confirm signed order? Yes/No, for you to confirm.

8. In Accept customer orders, click the toolbar button Accept and Create

   The following message is displayed:

   VSB record [number] has been created by order number [number]

   Would you like to view this vehicle now? No/Yes

9. Click Yes to view the record in Vehicle Administration.

   The Finance Details tab shows the deposit value correctly saved to the vehicle record in base currency.

Accepting an Order for a Base-Currency Deposit to a Base-Currency Showroom Quote (Price-Book Vehicle)

To accept an order for a deposit in base currency, to a Showroom quote in base currency, for a price-book vehicle:

Example:

1. Prepare a deposit in base (UKL) currency.

2. Prepare a vehicle enquiry for a foreign-currency price-book vehicle (UKL).

   In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the exchange rate for EUR in this example is 0.4

3. In Showroom, create a Vehicle enquiry for a base-currency vehicle (UKL).

4. Select Edit > Other details... from the menu bar.

5. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

6. In the Search window (Deposits form), select the UKL-deposit grid line.

   We can see the values correctly displayed in Base currency, on the Quote Details form (Deposits taken).

7. Print and confirm the order. (Print > Print Order... > Print direct from the menu bar of the Showroom Enquiries form.)

   The Printer Setup form may be displayed, then Confirm signed order? Yes/No, for you to confirm.

8. In Accept customer orders, click the toolbar button Accept and Create

   The following message is displayed:

   VSB record [number] has been created by order number [number]

   Would you like to view this vehicle now? No/Yes

9. Click Yes to view the record in Vehicle Administration.

   The Finance Details tab shows the deposit value correctly saved to the vehicle record, in base currency.

Accepting orders for stock-book vehicles:

Accepting an Order for a Foreign-Currency Deposit to a Foreign-Currency Showroom Quote (Stock-Book Vehicle)

To accept an order for a deposit in foreign currency, to a Showroom quote in foreign currency, for a stock-book vehicle:

Example:

1. Prepare a deposit in foreign (EUR) currency.

2. Prepare a vehicle enquiry for a foreign-currency (EUR) stock-book vehicle.

   In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the exchange rate for EUR in this example is 0.4

3. In Showroom, create a Vehicle enquiry for a foreign-currency vehicle (EUR).

4. Select Edit > Other details... from the menu bar.

5. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

6. In the Search window (Deposits form), select the EUR-deposit grid line.

   We can see the values correctly displayed in Euros, on the Quote Details form (Deposits taken).

7. Print and confirm the order. (Print > Print Order... > Print direct from the menu bar of the Showroom Enquiries form.)

   The Printer Setup form may be displayed, then Confirm signed order? Yes/No, for you to confirm.

8. In Vehicle Stockbooks > Accept customer orders, click the toolbar button Accept

   The following message is displayed:

   VSB record [number] has been created by order number [number]

   Would you like to view this vehicle now? No/Yes

9. Click Yes to view the record in Vehicle Administration.

   The Finance Details tab shows the deposit value correctly attached in Euros to the vehicle record.

Accepting an Order for a Base-Currency Deposit, to a Foreign-Currency Showroom Quote (Stock-Book Vehicle)

To accept an order for a deposit in base currency, to a Showroom quote in foreign currency, for a stock-book vehicle:

Example:

1. Prepare a deposit in foreign (EUR) currency.

2. Prepare a vehicle enquiry for a base-currency (UKL) stock-book vehicle.

   In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the exchange rate for EUR in this example is 0.4

3. In Showroom, create a Vehicle enquiry for a foreign-currency vehicle (EUR).

4. Select Edit > Other details... from the menu bar.

5. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

6. In the Search window (Deposits form), select the UKL-deposit grid line.

   We can see the values correctly displayed in EUR, on the Quote Details form (Deposits taken).

7. Print and confirm the order. (Print > Print Order... > Print direct from the menu bar of the Showroom Enquiries form.)

   The Printer Setup form may be displayed, then Confirm signed order? Yes/No, for you to confirm.

8. In Vehicle Stockbooks > Accept customer orders, click the toolbar button Accept

   The Finance Details tab shows the deposit value correctly attached to the vehicle record, and displayed in Euros.

Accepting an Order for a Foreign-Currency Deposit to a Base-Currency Showroom Quote (Stock-Book Vehicle)

To accept an order for a deposit in foreign currency to a Showroom quote in base currency, for a stock-book vehicle:

Example:

1. Prepare a deposit in foreign (EUR) currency.

2. Prepare a vehicle enquiry for a base-currency stock-book vehicle (UKL).

   In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the exchange rate for EUR in this example is 0.4

3. In Showroom, create a Vehicle enquiry for a base-currency vehicle (UKL).

4. Select Edit > Other details... from the menu bar.

5. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

6. In the Search window (Deposits form), select the EUR-deposit grid line.

   We can see the values correctly displayed in Base currency, in the Quote Details form (Deposits taken).

7. Print and confirm the order. (Print > Print Order... > Print direct from the menu bar of the Showroom Enquiries form.)

   The Printer Setup form may be displayed, then Confirm signed order? Yes/No, for you to confirm.

8. In Accept customer orders, click the toolbar button Accept and Create

   The following message is displayed:

   VSB record [number] has been created by order number [number]

   Would you like to view this vehicle now? No/Yes

9. Click Yes to view the record in Vehicle Administration.

   The Finance Details tab shows the deposit value correctly saved to the vehicle record, in base currency.

Accepting an Order for a Base-Currency Deposit, to a Base-Currency Showroom Quote (Stock-Book Vehicle)

To accept an order for a deposit in base currency, to a Showroom quote in base currency, for a stock-book vehicle:

Example:

1. Prepare a deposit in base (UKL) currency.

2. Prepare a vehicle enquiry for a foreign-currency stock-book vehicle (UKL).

   In Manufacturer systems > X3 > Vehicle multi-currency > Exchange rates, the exchange rate for EUR in this example is 0.4

3. In Showroom, create a Vehicle enquiry for a base-currency vehicle (UKL).

4. Select Edit > Other details... from the menu bar.

5. Click the deposit ellipsis in the deposit field of the Deposits taken group box. (Ignore the fact that the field is Read only.)

6. In the Search window (Deposits form), select the UKL-deposit grid line.

   We can see the values correctly displayed in Base currency, on the Quote Details form.

7. Print and confirm the order. (Print > Print Order... > Print direct from the menu bar of the Showroom Enquiries form.)

   The Printer Setup form may be displayed, then Confirm signed order? Yes/No, for you to confirm.

8. In Accept customer orders, click the toolbar button Accept

   The Finance Details tab shows the deposit value correctly saved in base currency, to the vehicle record.