Once the supplier credit entries are processed the system displays the Supplier Credit List Box form which enables an existing invoice to be selected for crediting. This lists all the supplier invoices that have been processed against the agreement. The required agreement containing the charge to be credited should be selected. The Partial Supplier Credit form is displayed. The required charge(s) to be credited should be selected by clicking with the mouse and placing a tick in the left-hand column. When the values of the charge(s) match that for the processed Supplier Credit Details (or registered Supplier Credit Details) then this form is displayed and the Post command button is enabled allowing the credit to be posted through to accounts.
Tip: If the values entered within this form do not match then the Post command button is not enabled thus preventing the credit from being processed. The user must then return to the start of the credit process to re-input the correct values.
Once posted, the credited values are now removed from the Supplier Invoice Tab and subsequently re-populate the Supplier Prices Tab.
To parially credit a supplier invoice:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.
The Reservations and Availability form is displayed.
Select the 
icon.
The Rental Agreement form is displayed.
Select the Supplier Invoice Tab.
Select the Process Credit command button.
The Supplier Credit Details form is displayed.
Select the Partial Credit option, enter the appropriate credit values and select the OK command button.
The Supplier/Credit Invoice List Box is displayed.
Select the required invoice to be credited and the Credit Supplier Invoice form is displayed.
This form is divided into three parts that are as follows:
In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.
The Partial Supplier Credit dialogue box contains the following fields:
Partially Credit Supplier Invoice
Contains a description relating to the toggling on or off of the required charge codes for crediting so that the values match the processed credit.
Charges Amounts Grid
blank:Displays a blank column. However, when a charge is selected for crediting this column is populated with a tick.
Code: Displays the charge code (set up within the Charges table) used on the invoice.
Description: The description associated with the charge code itself.
Qty: The quantity for the charge e.g. 8 litres for fuel or 1 for collection.
Price: The net unit cost for the charge (e.g. £ 1.10 per litre of fuel).
V: The VAT code applicable to the tariff or charge.
Net Amount: The Price multiplied by the Qty.
VAT amount: The Amount value multiplied by the value held against the associated VAT code.
Totals - Amount: Totals the Amount column (Unit Price multiplied by the Quantity).
Totals - VAT Amount: Totals the VAT Amount column (the Amount value multiplied by the value held against the associated VAT code.
COMMAND BUTTONS:
Post: Posts the partial supplier credit to the invoice buffer and subsequently on to the Purchase and Nominal Ledgers.
Only when the values of the charge(s) match that for the processed Supplier Credit Details (or registered Supplier Credit Details) is the Post command button enabled allowing the credit to be posted through to accounts.
A confirmation form is displayed confirming that the credit is successfully posted.
Once posted, the credited values are now removed from the Supplier Invoice Tab and subsequently re-populate the Supplier Prices Tab.
Cancel: Returns to the Supplier Invoice Tab without posting the supplier credit.
Help: Provides online access to context sensitive help for the current application using the default browser.
