VS System Parameters

The system parameters are used to alter certain aspects of the way the Vehicle Stockbooks module operates.

VS System Parameters Form

This form is displayed when you click Vehicle Stockbook > System Maintenance > System Parameters.

Tabs

There are up to eight tabs to complete:

General - 1 Tab

Allow multi-company 'Find' utility: This check-box controls whether the vehicle locator display is limited to finding only the vehicles belonging to the particular company from which you are logged into, or displaying vehicles for all other companies as well.

Maximum vehicle per 'Find' enquiry: Sets the limit on the maximum number of vehicles retrieved by the vehicle locator function, before it stops searching. In a large stockbook environment this can be used to optimize the response time between starting a search and being able to view the resulting records.

Vehicle per page in 'Finder': Controls the number of summary records displayed per page when using the vehicle locator function. It should be set in conjunction with the layout of the finder summary form which is set up in format stationery, document I.D. K21 for new vehicles and K22 for used vehicles.

Main key of accounts posting table: Controls the level that vehicle stockbooks detailed posting tables are made by Franchise, franchise by Model, franchise/model by Variant or franchise/model by Sub-model.

Progress codes for document production - Invoice: Determines what the progress code of a vehicle is changed to as a result of printing a sales invoice.

Maximum accounts status for invoices = Main: Controls the maximum accounts status at which a vehicle can be and still allow for a main, or vehicle sales invoice to be produced.

Accounts status to set after invoice - Sale: Determines what the accounts status of a vehicle is changed to as a result of printing a main vehicle sales invoice.

Maximum accounts status for PX vehicles at CRN print: Controls the maximum accounts status at which a used vehicle can be and still allow for a vehicle purchase credit note to be produced.

Flag for printing copy documents: Controls whether you have the opportunity to print a copy of an invoice or credit note straight after the original has been produced. The word COPY is added to the original document title. This parameter applies to both new and used, main and supplementary, invoices and credit notes, as well as used vehicle purchase invoices and credit notes.

Flag for reprinting documents: Controls whether you have the opportunity to re-print an invoice or credit note straight after the original has been produced. There will be absolutely no difference between the original and the re-print. The word COPY is not added to the re-print document title. This parameter applies to both new and used, main and supplementary, invoices and credit notes, as well as used vehicle purchase invoices and credit notes.

Accounts integration: Determines whether integration between the Vehicle Stockbooks and the accounts Nominal, Purchase and Sales ledgers is turned on. If this is set to a blank, say during a set up period then no postings will be generated into the accounts.

Usage of adjusted stock in profit calculation A/R: The field ADJSTOCK, Adjusted stock value, in the used vehicle stockbook database can be utilised one of two ways according to the setting of this system parameter. If the parameter is set to A the field ADJSTOCK holds only the amount of any adjustment, positive for an increase or stock profit, and negative for a decrease or stock write down which would then be used in conjunction with the field STOCK, Stock value, to determine the revised stock valuation. If it is set to R then the field ADJSTOCK will hold the full revised stock value. If this parameter is changed, all user-defined used vehicle stock and profit valuation reports may need changing, as well as the used vehicle detailed posting tables.

Priority to adjust vspec costs and cartax: Controls the priority of your access necessary to be able to alter the actual cost or car tax on a vehicle specification transaction record manually via the Function key 1 routine in the vehicle administration program.

Maximum percentage variance allowed on purchase brief: Controls the maximum percentage variance which an operator can enter on the purchase brief page of the vehicle record in the field PURCHADJ, Adjustment, unless they have or exceed the access priority level determined in the next parameter.

P/L - B/S break point in the Nominal ledger: Determines whether the balance sheet is at the start or end of the nominal ledger chart of accounts, if integration is turned on. If the balance sheet is at the start of the nominal it should be set to E, if it is at the end of the nominal it should be set to S. This is the opposite logic to what one might think at first, but it should be viewed in conjunction with the next parameter. If there is no integration then it can be set to N.

User access control initiated: Determines whether the stockbook permissions of this chapter are invoked on all users, in addition to the normal access and permissions.

Priority to print credit notes: Indicates with a number from 1 to 9, the priority of printing the credit notes.

Priority to accept price list orders: Select between priority of 0-9 or ^ for Never.

Credit: Progress code that will be set up by the system after a main credit has been raised.

Supply / Purchase: Click the Ellipsis [...] Ellipsis button to make your selection.

Priority to automatically load in amend mode: Y for Yes or a N for No.

Priority to print invoice without delivery or reg. dates: Y for Yes or a N for No.

General - 2 Tab

List of valid sales ledger account types: Controls the sales ledger account types which can be used on the sales brief page of vehicle stock records (and limits the number of accounts displayed).

List of valid purchase ledger account types: Controls the purchase ledger account types which can be used on the purchase brief page of vehicle stock records (and limits the number of accounts displayed).

Used vehicle VAT - Purchase standard: Determines the VAT code used for the purchase (or trade-in) of used vehicles where VAT input is calculated on the full purchase price, as is currently the practice in the U.K. when buying a commercial vehicle from a VAT registered supplier.

Sale (margin) code: Determines the VAT code used for the sale of used vehicles where the VAT output is calculated on the dealer margin, in other words selling price less purchase price, as is currently the practice in the U.K. when selling passenger vehicles. The rate set up against this code in the nominal ledger VAT codes will be set to zero as it is not charged on the selling price and the rate for the on margin calculation will be derived from the next system parameter.

Sale VAT code for qualifying used vehicles: Indicates the Sale VAT code for the qualifying used vehicles.

Number of days to retain cleared vehicles in live files: Controls the number of days a vehicle is held on file after the month end run in which it is set to accounts status X, that is, no longer of significance to the active vehicle stockbook. If users require a paper archive copy of certain vehicle data prior to this consolidation happening then it can be achieved using report generator and format stationery.

No. of days to retain vehicles in archive: Indicates the number of days you want to retain the vehicles in archive.

Format descriptor prefix for new vehicles: If you want to set up other documents, such as PDI and licence request forms or dealer transfer advice notes, utilising format stationery and the Other-documents ring menu option in the Purchase aspect of vehicle administration, then the first letter of the three-digit format codes should be the same as the value of this system parameter, such as N or n for new vehicle other documents. The system will only search for format ID codes commencing with the letter set up in this parameter.

Status code at which costs are considered late: Determines the Accounts Status code at which costs are considered late. If a cost is posted to a vehicle after it has reached the accounts status defined in this parameter, as well as updating the actual recoverable or non-recoverable specification line late cost value, and the Cost-of-sale or Total N/R fields on the vehicle cost & profit summary, it will also update the late cost field, which is provided to highlight the existence of such situations.

Marketing cost centre code for VSB - new vehicles: Determines the cost centre code in the marketing module which equates to the new vehicle sales department in Vehicle Stockbooks.

Analysis slot code for RFL refund: Determines which non-recoverable analysis code was used for road fund licence refunds, so that the system knew which negative cost amounts are included in the VAT on margin calculation. No longer necessary.

Status at which max (actual/estimate) is to be implemented: Controls the accounting status up to which the maximum of actual or estimated costs will be used in the vehicle cost & profit summary and for updating the nominal ledger cost of sales. If the concept of estimated costs is not required then this parameter should be set to blank which determines that only actual costs are used for those purposes.

Status at which to revert to actual costs: Determines the point at which estimates are no longer valid and will be taken out of the cost & profit summary, as well as the nominal ledger if necessary, whether the actual is zero or just less than the estimate.

Are late costs to clear estimates?: Determines whether, when costs are received after the accounts status set up in system parameter LATESTAT, they should automatically clear down existing estimates, or not do that until defined by the system parameter COSTSW2 referred to above.

Priority at which vspec fixed costs are editable: This parameter should not be confused with the one System Parameters referred to in the General-1 parameters. If the source code of vehicle specification transaction is set to F for Fixed, there is no concept of actual and estimated costs, as there is just a fixed cost. This parameter controls the access level required for you to be able to edit such fixed type costs.

Change status I vehicles at first month end?: Determines whether or not the end of period run changes all vehicles with an accounts status of I which have been invoiced in the month being closed, to an alternative and later accounts status such as F for Fully costed. If this parameter is set to Y for Yes, it is used in conjunction with the next one.

Date to be used on supply invoice postings: Determines which date will be used for dating supplementary invoices and or credit notes. It can be set to M to use the same date as the last main (vehicle) invoice, or T to use the current system date (today). E Enables the date to be editable.

Prevent vehicles moving to X status during EOP processing?: Either click a field for a check mark, which indicates Yes, or leave blank for No.

Default analysis code for accessories included in the vehicle price: Valid Dealer Fitted Accessory analysis code so when the user changes the specification line to use the Invoice status of P, Included in vehicle prices. This provides the same functionality as Free of charge, in other words changes the invoice value to zero. In addition you are prompted to add the sales value to vehicle selling price. If you select Yes, the sales value of the specific dealer option will be added to the vehicle selling price and the default analysis code will be automatically assigned.

Warning: Ensure the correct analysis does is used as this could cause incorrect postings in the Nominal Ledger.

No. VAT: Determines the VAT code used for the purchase (or trade-in) of used vehicles where there is no VAT input on the purchase price, as is currently the practice in the U.K., when buying passenger vehicles.

Rate: Determines the VAT rate used for the sale of used vehicles where the VAT output is calculated on the dealer margin, that is, selling price less purchase price, as is currently the practice in the U.K. when selling passenger vehicles. This parameter is necessary as the rate set up in the nominal ledger VAT table against the code defined by the previous system parameter VVATCODE, will be set to zero.

Zero VAT: Click the Ellipsis [...] Ellipsis button to search.

Maximum allowable VAT adjustment: Amount which is the maximum allowable adjustment of the VAT.

To status: This parameter in conjunction with the previous one, EOPCHAST, determines to which accounts status all vehicles which have been invoiced in the month being closed should be changed, such as F for Fully costed. If the previous parameter, EOPSETST is set to N for No, then this parameter will be ignored.

Discount method: Controls whether discounts can be allocated to individual vehicle specification lines on a line-by-line basis (setting = L) or by adding additional lines to the specification to provide lump sum discounts (setting = O).

Priority to perform demo transfer: Indicates the priority of the demo transfer.

General - 3 Tab

Priority to override credit limit check: Controls the user priority required to raise an invoice to a sales ledger account which has exceeded its credit limit, either already, or as a result of the invoice being raised. If the user's priority is below this level, the invoice print will be prevented, although the order can be entered awaiting resolution of the problem. If the user's priority is equal to or exceeds this level then a warning will be given regarding the credit limit situation, at which point the operator will be given the choice of aborting or carrying on with the invoice print.

Restrict future dates (days from today) or 0: Used to restrict the number of days in advance of the current system date that you can enter in certain date fields on a new or used vehicle record. In this way, your attention can be drawn to potential errors due to transposed or mis-keyed dates. The date fields affected in this way (and the forms on which they appear) are as follows:

New Vehicle - Purchase Brief

ORDATE

Purchase order date

RELDATE

Manufacturer release date

CONDATE

Consignment date

ADDATE

Adoption date

New Vehicle - Sales Brief

CUSDATE

Customer order date

DELDATE

Customer delivery date

REGDATE

Registration date

INVDATE

Sales invoice date (tax point)

Used vehicle - Identity

REGDATE

First registered date

Used Vehicle - Sales Brief

CUSDATE

Customer order date

DELDATE

Customer delivery date

RREGDATE

Re-registration date

INVDATE

Sales invoice date (tax point)

As an example, if the parameter is set to 30 then a date more than 30 days, or more than one month in advance, would not be able to be entered without a warning message to you. In the case of the Sales invoice date, the parameter acts as a block as opposed to a warning. If the parameter is set to zero then no restrictions are applied.

Pull standard options as text lines: Controls standard factory-fitted options (those options fitted to the vehicle without any extra cost and without being ordered specially over and above the model/variant) are automatically added to the vehicle specification page as text lines (no selling price, VAT or cost implications). Y to allow standard options to show or N to prevent them.

Note: If the above parameter is ticked the franchise data options marked as a standard removable will no longer display the vehicle specification.

Status at which MK vehicle must exist (new): Controls the maximum accounts status that a new vehicle stock record can achieve before it must be linked to a marketing vehicle record (usually by specifying the chassis number).

Status at which MK vehicle must exist (used): Controls the maximum accounts status that a used vehicle stock record can achieve before it must be linked to a marketing vehicle record (usually by specifying the chassis number).

Journal type - New: If a specific nominal ledger journal type should be used by the system when posting accounts transactions in respect of new vehicles, that journal type (as set up in the Nominal Ledger Miscellaneous menu) should be entered here.

Journal type - Used: If a specific nominal ledger journal type should be used by the system when posting accounts transactions in respect of used vehicles, that journal type (as set up in the Nominal Ledger Miscellaneous menu) should be entered here.

Is the Autosell link turned on?: Controls whether the used vehicle stock book is linked to the AUTOLINE Autosell (Electronic Vehicle Auction) module. The check-box has two settings, either a tick for Yes or a blank for No. For further details about linking your used vehicle stock book to the Autosell module contact your AUTOLINE account manager.

Which Autosell user id do you log in to?: If the link to the Autosell module is used then this parameter controls the user id code that is used in the Autosell module.

Format stationery into which data is sent: Format stationery code of the document layout used to update vehicle details in Autosell on a remote basis.

Directory on Autosell to which data is sent: Directory in to which used vehicle details are transferred to in the Autosell module.

Name of the Autosell Hostname: Host name of the machine on which the Autosell module is running, if it is not the same machine as the dealer management system.

Autosell group: If in the Autosell module your dealership is part of a closed auction group then this parameter holds the code for that group.

Sales type to allow inter company transfer: Sale type that is required for an ICT. (normally set to #).

ICT mail user: Name of the mail user.

Audit history retention period: Length of the audit retention period.

Format stationery ID for sub-let orders: Stationery ID. If you are using multi-language purchase orders, enter a full stop (.) instead of a format ID.

Number of days to keep log records at status X: Number of days to keep the log records.

Vat number validation: VAT number validation.

Search for Keypath 2: Use the drop-down menu to choose either O for Order or C for Commission.

Scan Type: Scan type required.

Priority to overtype invoices: Enter a number between 1 and 8 to enable this parameter.

Mandatory used purchase target: Y for Yes or N for No, or use priority of 0 - 9 to override.

Maximum no. of vehicles to show on recent vehicles list: Number of vehicles in the recent vehicle listing within vehicle administration (1-5).

Post used purchase invoices manually: Enter a Tick. This enables used purchase invoices to be posted manually. If ticked, enables used vehicles to be sold without a purchase invoice having to be printed.

Format stationery for Location Movement:(If Installed) Stationery ID.

Amt to pay on Invoice Acct: If this check box is selected, it enables the balance to be added to the invoice account rather than the customer account.

Print other AK Type: This enables users to have a additional document archive for Other documents.

Service purchase code: Enter a three-digit code to enable the code to be displayed when a purchase invoice is processed in MK vehicle history file. Blank if parameter is not to be used.

Service sale code: Enter a three-digit code to enable the code to be displayed when a sales invoice is processed within MK vehicle history file. Blank if parameter is not to be used.

General - 4 Tab

New vehicle:

Used vehicle:

Link invoices by first invoice number: If ticked items invoiced at the same time will be linked by the invoice number allocated at the time of invoicing and retained if a credit is produced. If the lines are re-invoiced the system will automatically select the previously linked lines for invoice as well.

Posting Table Parameters Tab

Sales invoice analysis of goods mnemonic - New: When a sales invoice is produced, a minimum of three postings are generated, even if the accounts status is not advanced. These are a debit to the sales ledger control account (or accounts), determined by the sales ledger account to which the invoice was charged, a credit of the VAT to the VAT output account and a credit of the goods value to a sales suspense account, which will then be debited when the vehicle reaches accounts status I and the sales analysis is credited with the various amounts. The value in the first two of these three system parameters determines the mnemonic code in the master posting table for the sales suspense posting, and whether it is a balance sheet (B) or profit and loss (N) type of posting (see Master and Detailed posting tables). The third parameter was designed to allow for more than one occurrence of the same mnemonic, but so far that feature has not been implemented, and the cursor does not rest in this field.

Sales invoice analysis of goods mnemonic - Used: When a sales invoice is produced, a minimum of three postings are generated, even if the accounts status is not advanced. These are a debit to the sales ledger control account (or accounts), determined by the sales ledger account(s) to which the invoice was charged, a credit of the VAT to the VAT output account and a credit of the goods value to a sales suspense account, which will then be debited when the vehicle reaches accounts status I and the sales analysis is credited with the various amounts. The value in the first two of these three system parameters determines the mnemonic code in the master posting table for the sales suspense posting, and whether it is a balance sheet (B) or profit and loss (N) type of posting (see Master and Detailed posting tables). The third parameter was designed to allow for more than one occurrence of the same mnemonic, but so far that fe ature has not been implemented, and the cursor does not rest in this field.

Sales invoice analysis of goods suffix- New: The postings to the sales suspense referred to previously will normally contain an associated suffix or schedule reference, to assist in analysing the account. These two system parameters determine which new vehicle stockbook database field is passed across as the nominal ledger suffix code, and if that field is of an occurs nature, which occurrence to use. The normal field to use is the vehicle stockbook number itself.

Sales invoice analysis of goods suffix- Used: The postings to the sales suspense referred to previously will normally contain an associated suffix or schedule reference, to assist in analysing the account. These two system parameters determine which used vehicle stockbook database field is passed across as the nominal ledger suffix code, and if that field is of an occurs nature, which occurrence to use. The normal field to use is the vehicle stockbook number itself.

Part Exchange net allowances P/L account - New vehicle: This parameter determines the purchase ledger account to be used on part exchange (used) vehicles traded in against the sale of new vehicles.

Part Exchange net allowances P/L account - Used vehicle: This parameter determines the purchase ledger account to be used on part exchange (used) vehicles traded in against the sale of used vehicles.

Deposit amounts mnemonic - new: When a vehicle deposit, previously posted through the sales ledger, is allocated against the eventual new vehicle invoice, it will credit the sales ledger control and debit the vehicle deposits liability account. The first two of these three system parameters determines the mnemonic code in the master posting table for the deposits liability posting, and whether it is a balance sheet (B) or profit and loss (N) type of posting (see Master and Detailed posting tables. The third parameter was designed to allow for more than one occurrence of the same mnemonic, but so far that feature has not been implemented, and the cursor does not rest in this field.

Deposit amounts mnemonic - used: When a vehicle deposit, previously posted through the sales ledger, is allocated against the eventual used vehicle invoice, it will credit the sales ledger control and debit the vehicle deposits liability account. The first two of these three system parameters determines the mnemonic code in the master posting table for the deposits liability posting, and whether it is a balance sheet (B) or profit and loss (N) type of posting (see Master and Detailed posting tables). The third parameter was designed to allow for more than one occurrence of the same mnemonic, but so far that feature has not been implemented, and the cursor does not rest in this field.

Deposit amounts suffix- New vehicles: The postings to the deposits liability referred to previously normally contains an associated suffix or schedule reference, to assist in analysing the account. These two system parameters determine which of the two possible new vehicle stockbook database fields is passed across as the nominal ledger suffix code. The options are V for vehicle stock number and D for deposit reference or receipt number. The normal field to use is the deposit reference.

Deposit amounts suffix- Used vehicles: The postings to the deposits liability referred to previously normally contain an associated suffix or schedule reference, to assist in analysing the account. These two system parameters determine which of the two possible new vehicle stockbook database fields is passed across as the nominal ledger suffix code. The options are V for vehicle stock number and D for deposit reference or receipt number. The normal field to use is the deposit reference.

Purchase invoice analysis of goods mnemonic - Used: When a used vehicle purchase invoice is produced, a minimum of three postings are generated. These are a credit to the purchase ledger control account, determined by the purchase ledger account to which the invoice was allocated, a debit of the VAT to the VAT input account (if any) and a debit of the goods value to a purchase or stock suspense account, which will then be credited when the vehicle reaches accounts status A and the vehicle is debited into stock. The value in the first two of these three system parameters determines the mnemonic code in the master posting table for the purchase suspense posting, and whether it is a balance sheet (B) or profit and loss (N) type of posting (see Master and Detailed posting tables). The third parameter was designed to allow for more than one occurrence of the same mnemonic, but so far that feature has not been implemen ted, and the cursor does not rest in this field.

Purchase invoice analysis of goods suffix- Used: The postings to the purchase suspense referred to previously will normally contain an associated suffix or schedule reference, to assist in analysing the account. These two system parameters determine which used vehicle stockbook database field is passed across as the nominal ledger suffix code, and if that field is of an occurs nature, which occurrence to use. The normal field to use is the vehicle stockbook number itself.

Default Nominal Ledger Bank Account: Nominal ledger account number for any cash postings generated by the vehicle stockbooks system.

Vat outputs: Balance sheet VAT output control code.

Used vehicle margin VAT suspense: When a used vehicle is invoiced, the potential VAT on margin is credited to a suspense account, which is debited when the accounts status is updated to I and the VAT output account is credited. This system parameter determines the nominal ledger account for the initial suspense posting.

Purchase Ledger Journal Account: When a vehicle status changes and nominal postings are generated, as per the master and detailed posting tables, such as moving a new vehicle from accounts status C for Consigned to A for Adopted, or from A to I for invoiced, the postings will be passed into the nominal ledger via a journal type purchase ledger account. This parameter determines which purchase ledger account to use. It is purely a transfer process to the nominal and no open items or settled transactions are created against the purchase ledger account.

Use PL account from VS record?: If installed, when selected the system will use the vehicle Supplier account from the Purchase brief tab on new vehicle stock records for the account postings, instead of the Purchase Ledger Journal account. When selected a message is prompted to save Master Posting tables for new vehicles.

Goods in suspense account code: When outside supplier goods are received via the process described in the Vehicle Administration Operator Manual, the goods value is debited to the relevant stock account, and credited to the goods inwards suspense account. When the invoice is verified against the Purchase Ledger register, the goods inwards suspense account will be relieved. This parameter determines the nominal ledger account for the outside supplier goods inwards suspense postings.

Cost transfer mnemonic - new vehicles: As mentioned earlier relating to the reconciliation of vehicle stockbook values to nominal ledger accounts, the posting of vehicle cost/sundry revenue items from Point-of-Sale and Purchase/Sales ledger batch input will initially debit a sundry stock suspense account, which will be credited if necessary when the vehicle record is accessed through Vehicle Administration, or when the Recalculate Vehicle Totals program runs as part of End-of-Day, whichever comes sooner, and the analysed postings made to the appropriate new vehicle stock or cost-of-sale accounts. The value in the first two of these three system parameters determines the mnemonic code in the master posting table for the sundry stock suspense posting, and whether it is a balance sheet (B) or profit and loss (N) type of posting (see Master and Detailed posting tables). The third parameter was designed to allow for more than one occurrence of the same mnemonic, but so far that feature has not been implemented, and the cursor does not rest in this field.

Cost transfer mnemonic - used vehicles: As mentioned earlier in this topic relating to the reconciliation of vehicle stockbook values to nominal ledger accounts, the posting of vehicle cost/sundry revenue items from Point-of-Sale and Purchase/Sales ledger batch input will initially debit a sundry stock suspense account, which will be credited if necessary when the vehicle record is accessed through Vehicle Administration, or when the Recalculate Vehicle Totals program runs as part of End-of-Day, whichever comes sooner, and the analysed postings made to the appropriate used vehicle stock or cost-of-sale accounts. The value in the first two of these three system parameters determines the mnemonic code in the master posting table for the sundry stock suspense posting, and whether it is a balance sheet (B) or profit and loss (N) type of posting (see Master and Detailed posting tables). The th ird parameter was designed to allow for more than one occurrence of the same mnemonic, but so far that feature has not been implemented, and the cursor does not rest in this field.

Sales postings mask from which location: Controls which branch code's location type code will be used to determine the cost centre and nominal ledger account codes for the system generated postings specified in the other posting table parameters specified on this page, so far as Sales oriented postings are concerned (such as the Sales invoice analysis of goods).

Purchase postings mask from which location: Controls which branch code's location type code will be used to determine the cost centre and nominal ledger account codes for the system generated postings specified in the other posting table parameters specified on this page, so far as Purchase oriented postings are concerned (such as the Purchase inv analysis of goods).

NL globalisation: If this check box is selected, it indicates Yes, otherwise No.

Date change control: Enter the access priority that a user requires to change the Consignment and Adoption dates. Alternatively enter A for Always or N for Never.

Other Parameters Tab

Attached to each of these defaults is a field named Previous usage. This must be three characters (for example DEM for demonstrator) and is used to populate the vehicle usage field on the Used Vehicles Identity tab within vehicle stockbooks when performing a demo transfer.

Verify & Post Tab

The parameters in Verify & Post are contained in three sections. They control Vehicle Stockbook users with the relevant priority, allowing a purchase invoice or credit to be directly registered from Vehicle Administration > Vehicles > Verify & Post.

Verify & post priority: Enter the priority to allow users to access Verify & Post.

Verify & post mode: Enter either A, M or P.

Mandatory to post purchase invoice before sales?: If this is set a purchase invoice must be raised before a sales invoice can be printed.

Print verification confirmation?: If selected a confirmation print is sent to the currently selected printer using the Verification confirmation format ID.

Verification confirmation format ID: Format KNV has been created.

Posting Table Parameters section

This section controls where how the posting are created when a purchase invoice or credit note is produced.

Purchase invoice analysis of goods mnemonic: Enter and select the require mnemonic. For example PLCONTRA.

Purchase invoice analysis of goods suffix: Select the require suffix, for example VEHICLE.

Verification Analysis section

In this section select the required type that is to be displayed in the Verification Analysis, enter the relevant VAT code. Any type selected with a different VAT code is displayed in a separate analysis line.

Vehicle (including FFOs):

Delivery:

Consignment adjustment:

NR cost1:

NR cost2:

NR cost3:

Purchase adjustments:

Other Details Tab (If installed)

User reports: Up to five reports can be specified which are displayed on the Report menu in Vehicle Administration. Click the ellipsis [...] buttons to select from a list of all reports. Reports selected in the Administration Security Form take precedence.

Franchise: Use the drop-down menu to choose a franchise.

Model: Use the drop-down menu to choose what type of model the vehicle is.

Sale type: Use the drop-down menu to choose what type of sale the vehicle is.

NR cost option code: NR cost option code.

Related Topics:

Using the Standard Editors

Ad-hoc Enquiries