The main purpose of this option is to provide a means of blocking access to the Nominal Ledger module should you need to do some stand-alone maintenance. For example, after a system problem, it may be necessary to re-build the file indexes, or a file may need extending to accommodate further records. You can also display current users of the module - that is, those users actually logged on. This helps you to check there is no one using the module, prior to preventing access. Any users illegally logged on - for example, after a system failure: those users who had not properly exited the module - have a User ID of ILLEGAL.
To prevent/allow access to the Nominal Ledger, display users, or clear illegal users:
From the Autoline Master Menu, select the Nominal Ledger option and the company you require.
The NOMINAL LEDGER Main Menu is displayed.
Select the System Maintenance option.
The NL SYSTEM MAINTENANCE Menu is displayed.
Select the Prevent/allow access option.
The Prevent/Allow Access form is displayed.
You have three options:
To prevent or allow access respectively, select, or clear, the Status check-box.
To display users, click Display Users.
To clear illegal users, click Clear Illegal Users.
This form is displayed when you select the System maintenance option from the Nominal Ledger Main Menu, then the Prevent/allow access option from the NL SYSTEM MAINTENANCE Menu. It enables you to prevent, or allow, access to the Nominal Ledger; display users, or clear illegal users.
Module: The Module identifier - for example: NL
Company: The Company identifier. Confirms your current selection, and highlights the fact that access is prevented, or allowed, within the module by company
Status: Shows whether access is currently prevented or allowed. Select this check-box to prevent access, and clear to signify access allowed, depending on whether you want other users to be able to access the module or not.
Note: Access must be allowed again from the terminal on which the Prevent/allow access option was originally run.
GRID:
The following information is displayed in the grid when you click Display Users:
Terminal: Number of the terminal currently logged in
Location: Description of the terminal location
User ID: Login code of the user
Access [type]:
I: The user is In the module.
X: The user has the module in eXclusive-use mode.
PUSH BUTTONS:
Exit: Returns you to the NL SYSTEM MAINTENANCE Menu
Help: Displays help on the current program, in the default browser
Display Users: Click to display current users of the Nominal Ledger module, and their details as follows: Terminal; Location; User ID; Access [type]. Any users illegally logged on (for example, after a system failure: those users who had not properly exited the module, will have a User ID of ILLEGAL.
Note: Only OTHER users are displayed. If the only user of the module is the person executing Display users, no users are shown.
Clear Illegal Users: Click to clear all users illegally logged into the system. This includes users that have not logged out properly, or users that have had a problem with their PC.
Note: Please make sure you contact the Support department regarding the problem that resulted in illegal users' being present.
