The TAB and field definitions option is used by a priority 8+ user only in order to create the TAB structure that is required by the user profiles and to link the fields of the human resource records including the user files to their respective TABs that they appear on. This is necessary to ensure that reporting on data via the adhoc enquiry and report generator tools maintains the data security of the fields.
When user defined files are created their fields are automatically linked to the TAB for security purposes.
This option is in practice only likely to be needed if new fields are added to the main standard data files in the future.
To access the TAB and field definitions option
The Human Resources Password form is displayed.
Enter your human resource password.
The HUMAN RESOURCES menu is displayed.
Select the System maintenance option.
The SYSTEM MAINTENANCE menu is displayed.
Select TAB and field definitions option.
The TAB and field definitions form is displayed.
The TAB and field definitions form is displayed when you select the TAB and field definitions option from the SYSTEM MAINTENANCE menu.
You will be asked Do you want to update the tab and field definition files ?, either continue Yes to update or No to return to the SYSTEM MAINTENANCE menu.
TAB Id records - tabid - are generated from the standard TABs present in the human resources module together with any user defined files. They are largely used when maintaining the user profile records. They consist of the following fields:-
Tab identifier: Five character name - a standard name or the name of the user defined file.
Description: 40 character description - a standard name or the long name of the user defined file.
Type: A one character file type used to ensure the user defined files appear at the bottom of the TAB list when maintaining user profiles. The options are:-
K: ADP standard.
U: User defined file.
Sequence: A four digit number used possibly in the future to vary the TAB positions further. Currently the positions are fixed for the ADP standard files and user files are shown in their creation order.
Delete: Set to Y if record deletion is a concept for the TAB, this is only therefore currently on calendar, driving license, disciplinary, achievement and user file.
Field definition records - field - are generated from a standard field list and from a list of all fields on user defined files. They are used to ensure that users without access to the TABs are not able to report on data seen on a TAB. They consist of the following fields:-
Module: Currently three modules are supported:-
PE: Employee Records.
PR: Payroll.
PN: Human Resources.
File: This will be the five character file name - a standard file or a user defined file. Standard file names are as follows:
empee: Employee, Payroll or Human Resource.
achev: Achievement.
calnd: Calendar.
cclog: Change control audit log.
discp: Disciplinary.
dlcon: Driving licence conviction.
jhist: Job History
lhist: Leaver History
usrdf: User file definition
Field: The eight character field name as stored in the record structure.
Tab id: The five character TAB name that the field is present on, this will either be a standard ADP name or the name of a user file.
