Process expired offers

To access the Process expired offers option:

There are two methods :-

Via the human resource record, Tools, Utilities menu.

Via the Timed operations menu.

Tools, Utilities menu access is as follows:-

From the Rev.8 Master Menu, select the Human Resources option and Company you require.
The Human Resources Password form is displayed.
Enter your human resource password.

The HUMAN RESOURCES menu is displayed.
Select the Human Resources option.

The Human Resources record is displayed.
Once a human resource record is selected or initially chosen for creation select the Tools option.
Provided your human resources priority is greater or matching the human resources system parameter priority to use purge utilities select the Utilities option.
Select the Process expired offers option.

The Process expired offers form is displayed.

Timed operations menu access as follows:-

From the Rev.8 Master Menu, select the Human Resources option and Company you require.
The Human Resources Password form is displayed.
Enter your human resource password.

The HUMAN RESOURCES menu is displayed.
Select the Timed operations option.

The TIMED OPERATIONS menu is displayed.
Provided your human resources priority is greater or matching the human resources system parameter priority to use purge utilities select the Process expired offers option.

The Process expired offers form is displayed.

Process expired offers form

The Process expired offers form is displayed when you select the Process expired offers option from the Menu Bar Utility options or when you select the Process expired offers option from the TIMED OPERATIONS menu.

You should only continue OK to this prompt if you know what you are doing otherwise take the Cancel option.

You will be advised with the message There are no records to process if you have no vacancies.

Each vacancy record is processed as follows, the vacancy, vacancy-applicant and applicant records are updated if all of the criteria are relevant:-

The vacancy location is either not set or you have access to the vacancy location or the option is being run within the timed operation.
If the vacancy is not on hold and at recruitment sequence 4 as defined by the recruitment status file and the vacancy offer expiry date plus the system parameters Days to keep expired offers is prior to todays date.

The applicant that was chosen for the vacancy is next loaded and provided there is either no location, a valid location or the option is being run within the timed operation the applicant record is processed. The internal status (I or E) and application type (T - This vacancy, O - Other vacancy or C - Cold application) are determined, the rejected status for such an applicant and default reason are saved on the applicant.

Each applicant-vacancy record for the applicant that was chosen for the vacancy is next loaded. The internal status (I or E) and application type (T - This vacancy, O - Other vacancy or C - Cold application) are determined and the rejected status for such an applicant and default reason are saved on the applicant-vacancy record.

Finally, on the vacancy record the reason for failing to fill the vacancy is applied from the default reason file and the offer declined field is set to Y.

Return to tool bar

Return to Timed Operations menu