Purge applicants and vacancies

To access the Purge applicants and vacancies option:

There are two methods :-

Via the human resource record, Tools, Utilities menu.

Via the Timed operations menu.

Tools, Utilities menu access is as follows:-

From the Rev.8 Master Menu, select the Human Resources option and Company you require.
The Human Resources Password form is displayed.
Enter your human resource password.

The HUMAN RESOURCES menu is displayed.
Select the Human Resources option.

The Human Resources record is displayed.
Once a human resource record is selected or initially chosen for creation select the Tools option.
Provided your human resources priority is greater or matching the human resources system parameter priority to use purge utilities select the Utilities option.
Select the Purge applicants and vacancies option.

The Purge applicants and vacancies form is displayed.

Timed operations menu access as follows:-

From the Rev.8 Master Menu, select the Human Resources option and Company you require.
The Human Resources Password form is displayed.
Enter your human resource password.

The HUMAN RESOURCES menu is displayed.
Select the Timed operations option.

The TIMED OPERATIONS menu is displayed.
Provided your human resources priority is greater or matching the human resources system parameter priority to use purge utilities select the Purge applicants and vacancies option.

The Purge applicants and vacancies form is displayed.

Purge applicants and vacancies form

The Purge applicants and vacancies form is displayed when you select the Purge applicants and vacancies option from the Menu Bar Utility options or when you select the Purge applicants and vacancies option from the TIMED OPERATIONS menu.

You should only continue OK to this prompt if you know what you are doing otherwise take the Cancel option.

You will be advised with the message There are no records to process if you have no applicant or vacancies.

Each vacancy record is first processed as follows, the vacancy and all vacancy-applicant records are deleted if all of the criteria are relevant:-

The vacancy location is either not set or you have access to the vacancy location or the option is being run within the timed operation.
The vacancy status is a purgeable status as defined within the recruitment status file.
If the vacancy is on hold and at recruitment sequence 5 as defined by the recruitment status file and application status map then the vacancy will be deleted if the vacancy creation date plus the higher of the two system parameters Days to keep recruitment records and Days to keep vacancies on hold is prior to todays date.
If the vacancy is not on hold and at recruitment sequence 5 or 6 as defined by the recruitment status file and application status map then the vacancy will be deleted if the vacancy creation date plus the system parameter Days to keep recruitment records is prior to todays date.

Next each applicant record is processed as follows, the applicant record is deleted if all of the criteria are relevant:-

The applicant location is either not set or you have access to the applicant location or the option is being run within the timed operation.
The applicant status is a purgeable status as defined within the recruitment status file.
If the applicant is on hold and at recruitment sequence 5 as defined by the recruitment status file and application status map then the applicant will be deleted if the latter of the applicant keep to date and the applicant creation date plus the system parameter Days to keep recruitment records is prior to todays date.
If the applicant is not on hold and at recruitment sequence 5 or 6 as defined by the recruitment status file and application status map then the applicant will be deleted if the applicant creation date plus the system parameter Days to keep recruitment records is prior to todays date.

Once all vacancies and applicants are processed a message is shown such as No vacancies and no applicants have been deleted or in case of deletion, ###### vacancies and ###### applicants have been deleted.

Return to tool bar

Return to Timed Operations menu