Change log control

The Change log control option is a part of the change control log, the Change control log option will only appear on the HUMAN RESOURCES menu if the Change control log used system parameter is ticked on set up by an Autoline consultant and you are a priority 8+ user.

The main function of the change log control is to allow for the audit of the creation and amendment of human resource records. The reason for change, use of an effective date for reporting and retention time may be varied from field to field.

The audit data is seen sorted by field name on the Change Control Log TAB of the Human resources record if the user profile record as used by the user password record has the change control tab set to Edit or Display and also depending on if the record shown is your own record or any other record.

To access the Change log control:-

From the Rev.8 Master Menu, select the Human Resources option and Company you require.
The Human Resources Password form is displayed.
Enter your human resource password.

The HUMAN RESOURCES menu is displayed.
Select the Change control log option.

The CHANGE CONTROL LOG menu is displayed.
Select the Change log control option.

The Change log control form is displayed.

Change log control Form

The Change log control form is displayed when the Change log control option is selected from the CHANGE CONTROL LOG menu.

Standard functionality exists that allows you to create and maintain records.

Field: The up to eight character field name as used in the human resources database.

Tip: Click the Ellipsis button to select a field from the human resources database.

Occurrence: The occurrence number of the chosen field. Most fields only have a single occurrence and in these cases 001 is automatically filled in. If the field however has two or more occurrences you need to choose the occurrence number, enter the number as a three digit number with leading zeros.

Create mode write: Tick if an audit record is to be created when creating the human resources record. Audit records created will have a type Create and a description of New human resources record.

Amend mode write: Tick if an audit record is to be created when amending the field on a human resources record. Audit records created will have a type Amendment.

Retention time in days: The number of days the data is to remain in the change control log file. Audit data may be retained anywhere from 365 to 999999 days.

Effective date type: Enter one of the following options:-

A: Audit date - no effective date prompt, effective date is set to the audit date.
P: Prompt - effective date is prompted for, defaults to the audit date.

Tip : Click on the Drop down to select.

Default reason code: A three character default reasons code used when no user input is required otherwise leave blank to force the user to be prompted for an change reason.

Tip : Click on the Drop down to select from the Audit reasons file.