PURPOSE:
Auto-receipting of N40 automatic orders and Volvo Vision orders is time-saving for the dealer and eases the problems of price errors and invoice verification.
FREQUENCY:
Daily
Note: You must receive all orders through this auto-receipt process.
PROCESS:
Link: advice data to PURCHASE CONTROL. You have two options:
No update: Allows you to change supersessions and errors manually, but you must run the Update option afterwards.
Update: This updates PURCHASE CONTROL. You must process any exceptions manually (for example: action supersessions on the Autoline system and then parts received in manually as per the existing system).
Print out, and action, any exceptions - for example: parts not on an Autoline purchase order (superseding parts, parts already advised on another order or never ordered on Autoline).
The system automatically sets the status of each part to Advised and the Cost/Quantity/Retail against the purchase transaction.
Go into PURCHASE CONTROL and receive GRNs advised by GRN number.
CONSEQUENCES IF NOT DONE:
Manual process takes longer.
Invoice verification problems
You end up with parts you cannot book onto stock because the parts have been allocated to the wrong order.
