Exception Reports

See also:

Advice Tab - exception codes

You can use this facility to look at exceptions on a previously linked advice note. In contrast to the Exceptions report menu option, which produces a full list of all items classed as exceptions, this facility shows only exceptions for the GRN you are in. When you link an advice note to PURCHASE CONTROL, an exception report is produced which is held in a buffer for future use. The report displays parts lines from the advice note that have exceptions, and can be used to correct any errors. The report includes the following information:

GRN number

Order number

Number of lines on the GRN

Number of lines with exceptions

Part number

Quantity ordered

Quantity advised

Cost variance

Retail variance

Number of exceptions by line

Note: A cost variance is also reported if a special buy price on the stock record is in operation.

To view, or print, an exception report:

From the VOLVO UK OPERATIONS Menu, select the DSP option.

The VOLVO UK DSP Menu is displayed.
Select the Advice note menu option.

The ADVICE NOTES MENU is displayed.
Select the Advice note maintenance option.

If there is more than one PURCHASE CONTROL company, you are prompted to select the company.
Select the PC Company if applicable.

The Operator form is displayed.
Enter your Login and Password, and click OK.

Note: It is possible to specify a default operator within the Default POS operator code for EOD processes field on the Dealer Options Tab of the Advice Note Parameters Form. This parameter must be completed in the event that the advice note is uploaded and converted by a Timed Operation.

The Advice Note and Order Processing form is displayed.
From the Advice Tab, select the GRN number for which you want to produce an exception report, using the drop-down menu, then press the tab key.

A list of orders contained on the GRN is displayed.

Note: Volvo normally searches for orders by container number. This is specified within the Advice Note Parameter: Menu search options.
Click Exceptions.

The system displays a list of parts lines on the advice note that have exceptions.
Click Print.

The exceptions report is sent to the currently selected printer.