This form is displayed when you select the Advice note maintenance option from the ADVICE NOTES MENU. It enables you to carry out all the tasks related to advice note and order processing, and displays the stock order files and advice note files received from Volvo. The Autoline system is updated automatically overnight.
See also:
DSP Daily Activities Checklist.
See Manually Uploading and Converting Files if there is a problem with the automatic process.
Warning: If the automatic upload and convert programs are in operation, you do not need to carry out manual upload and conversion of files. You must not run the Upload option unless advised to do so by MS Support, so that you do not duplicate files on your system.
Menu bar:
Tip: Selecting File > Parameters from the menu bar gives you a second method of access to the Advice Note Parameters Form.
Menu Description File > Parameters Allows you to access and maintain the Advice Note Parameters File > Purge files Allows you to delete processed advice note records from the Autoline system File > Exit Exits the form Help > Help index Displays help on the Advice Note and Order Processing Form or help on the franchise-specific order process. Help > key to exception codes Displays a possible list of exception codes that can appear on any advice note (Advice Note Exception Codes Form) Help > About Displays the software version number and copyright information
TABS:
Advice Tab: Allows you to view or print advice data and to produce exception reports. See Advice Notes.
Orders Tab: Allows you to view or print stock orders
Status Tab: Allows you to view supersessions, quantity adjustments and backorders
PUSH BUTTONS:
Help: Displays help on the current program using the default browser
Exit: Returns you to the ADVICE NOTES MENU
Load: Uploads advice note and order files to the Autoline system. Not used
Convert: Converts uploaded advice note and order files into the correct file format. Not used
Note: In the event of a problem, you can manually upload and convert files via the Scheduled jobs option on the VOLVO UK DSP Menu.
Warning: If the automatic upload and convert programs are in operation, you do not need to carry out manual upload or conversion. You must not run the Upload option unless advised to do so by MS Support, so that you do not duplicate files on your system.
Accept: Not used
Reject: Not used
Delete GRN: Allows you to delete manually any GRN you don't want to process
Link: Allows you to link the advice data to PURCHASE CONTROL, produce an exception report in order to correct any problems on the system, and update the records in PURCHASE CONTROL
Exceptions: Allows you to view advice note exceptions. Displays a list of advice note files that have exceptions reported against them.
Print: Allows you to print advice note data or exception reports
To access the Advice Note and Order Processing Form:
From the VOLVO UK DSP menu, select the Advice note menu option.
The ADVICE NOTES MENU is displayed.
Select the Advice note maintenance option.
If there is more than one Purchase Control company, you are prompted to select the company.
Select the PC Company if applicable.
The Operator form is displayed.
Enter your Login and Password, and click OK.
Note: It is possible to specify a default operator within the Default POS operator code for EOD processes field on the Dealer Options Tab of the Advice Note Parameters Form. This parameter must be completed in the event that the advice note is uploaded and converted by a Timed Operation.
The Advice Note and Order Processing form is displayed.
Advice Note & Order Processing Set-up
