This is a list of the tasks that you must perform each day:
Check mail on the Autoline system for DSP messages
Action, if any. See Daily Process D5.
Check parts ordered against the N40 automatic order and correct any errors. Review parts with an unusual demand and decide whether to order or not. See Daily Process D6.
Check that the N40 from the previous night's processing is present. You must do this because your check creates a purchase order for the automatic order on the Autoline system. See Daily Process D7.
Check for/Action Order Exceptions
Action any exceptions on orders advised, superseded parts, quantity adjustments and back orders. You must do this to allow auto-receipt of orders. See Daily Process D8.
Create Purchase Orders on the Autoline system for all Volvo Vision orders (Class 1 or Class 3)
You must do this to allow auto-receipt of dealer-entered orders. See Daily Process D9.
Deliver all stock using auto-receipt process
When goods arrive, link the lines on the advice note (GRN) to the purchase order.
Note: You are warned of any variance in the quantity, cost or retail price between the stock order and the advice note, via an exception report.
Correct any problems on the Autoline system. This allows mass receipt of GRNs, which is quicker and easier and simplifies invoice verification. See Daily Process D10.
There are no files present when you print a spool report (2) or carry out a DSP order check (3), and no GRNs when you go into Advice Note Maintenance (4):
If this relates to a general file-transfer problem (that is, one that affects all dealers), refer to the memo sent via e-mail to DSP dealers by Volvo. The memo gives instructions on how to proceed. If you require a copy of the memo, contact Manufacturer Systems (MS) Support on the following number:
0845 3031300
Warning: Do not perform a manual upload/conversion of files unless instructed to do so by MS Support.
