This topic outlines the DSP process from set-up through the daily routine. It shows you the operations that Autoline performs automatically as scheduled events and the steps that you must take. For a more detailed checklist of the tasks that you must perform on a daily basis, refer to DSP Daily Activities Checklist.
Note: In the event of a problem with Scheduled Events, warning messages are mailed by Autoline. The system allows you to submit and upload files manually, but you must only do this on advice from Manufacturer Systems (MS) Support. This is normally carried out by the System Manager. See Movements and Set-up, Parts Stock Price Update, and Scheduled Jobs.
The following is an approximate guide to timed events on Day 1. The times when events are scheduled to run can vary from dealership to dealership:
8.00 a.m.
An Autoline consultant sends a snap-shot of the initial stock position (C01 and C02) to Volvo. This action creates two mirror-image files. Autoline submits one to Volvo and keeps the other within Manufacturer Systems.
Note: The initial stock position is typically sent on a Monday after the Saturday installation. However, this may not always be the case. It is dependent on the day when the dealer accepts having the system down.
2.30-3.30 p.m.
During the day, Autoline records movements and amendments on the stock file. A scheduled event automatically compares the current stock file with the initial files and submits the differences to the Volvo DSP system in a stock movements (D40) file and stock amendments (D32) file. The system overwrites the mirror file with the updates.
The D40 and D32 files trigger the Volvo DSP system to generate a Class 3, automatic stock order (N40) which it submits to Volvo's Parts Universal Logistic System (PULS). This order advises parts that Volvo has put on order for you.
Note: All daily orders are manually keyed into Volvo Vision. Use the DSP Spool Report to determine which parts you need to order.
PULS submits despatch data to the Volvo Importer Parts System (VIPS), which processes and returns the data to the Volvo DSP system. This data includes confirmation of orders placed via Volvo Vision and details of any order discrepancies. The following files are returned:
N70: Advice note file. This is an order confirmation that contains the delivery and invoice data for Automatic Stock Orders (N40) and Volvo Vision Orders.
N80: Supersessions
N82: Back Orders
P00: DSP Spool Reports
The following is an approximate guide to timed events on Day 2 and onwards. The times that events are scheduled to run can vary from dealership to dealership.
6.00 a.m.
Autoline automatically uploads and converts files from the following systems:
DSP: automatic stock order (N40); advice note (N70); supersessions (N80); cancellations and amendments (N81); back orders (N82); and DSP spool report (P00).
Volvo PRICE system: partial updates to the price (N10) and supersession (N11) files.
Note: DSP does not run on Saturday or Sunday. Therefore, you will not receive N40 files on a Sunday or Monday morning. However, you can receive N70 and N80 files on a Monday.
You must display the N40 automatic stock order file in order to create a purchase order in PURCHASE CONTROL. You must do this before Autoline automatically submits the stock movements (D40) and stock amendments (D32) files between 2.30 p.m. and 3.30 p.m. (See Step 3 of Day 2).
Note: All daily orders are manually keyed into Volvo Vision. Use the DSP Spool Report to determine which parts you need to order.
2.30-3.30 p.m.
A scheduled event on the Autoline system automatically compares the current stock file with the mirror files and submits the differences to the Volvo DSP system in a stock movements (D40) file and stock amendments (D32) file. Autoline overwrites the mirror file with the updates.
The D40 and D32 files trigger the Volvo DSP system to generate and submit a Class 3 automatic stock order (N40) to PULS.
PULS submits despatch data to VIPS which processes and returns the N70, N80, N81, N82 and P00 files to the Volvo DSP system.
Periodically:
Volvo makes full price (N12) and supersession (N13) files available. The Autoline system converts these files into a mirror file within a temporary holding directory and subsequently updates the Master Price File from the mirror file.
