The AUTOLINE Stock Checking Module allows the Stock file to be counted in one of three modes.
Mode 1: Full Check, Counts the entire stock file.
Mode 2: Partial Check Counts, a selective range of parts or bin locations based upon selection criteria entered.
Mode 3: Perpetual Check Counts a small number of parts each day on a continuous daily basis.
Modes 1 and 2 are known as "BLOCK STOCK CHECK" and Mode 3 is known as "PARTS PERPETUAL INVENTORY (P.P.I.)".
Essentially these different modes of 'Stock-checking' are carried out using the same options from the Stock-Check menu. In practice the procedures of the physical count, inputting the counted items onto the screen and the updating of the stock file are identical. The essential differences being the information required in the Stock Check System Parameters, which will determine the mode in which the parts are to be selected.
Note: Two methods of counting cannot exist simultaneously.
This help will primarily address itself to running a full or partial "Block Stock Check".
Details relating to the Perpetual Stock Check Options will be described in a separate topic.
One of the main objectives of a stock check is to ensure that the stock records accurately reflect the quantities held in the bins. This is achieved by updating the stock file quantities with any variation found whilst counting, and simultaneously recording both the quantity and value of those variations for accounting and auditing purposes.
Whichever mode of Stock Check is used, the system will have complete integration with the Stock Management module, generating transactions into the log file and creating financial postings into the respective accounts within the nominal ledger. A full audit trail will be found of all stock adjustments made during a stock check.
The options on the STOCK CHECKING Menu have been listed in the same sequence that you would follow to carry out a straight forward stock check.
Generate a list of parts to be counted
Print and distribute the check list
Count the stock
Input the figures (from stock count)
Print discrepancy reports (quantities & values)
Update the stock file to reflect the input figures
Regardless of the stock check mode selected, items 1 to 6 above will always function in a similar manner.
Before generating a check list, you should ensure that you are familiar with the Stock Check system parameters and that they are set-up correctly to achieve your aim.
See System Maintenance.
What do you want to do?
Generate a stock check file : To generate the stock check list and start the stock checking process.
Print stock check sheets : To print all or part of the stock check list.
Input the stock count : To input the stock count from the counted sheets.
Print a discrepancy report : Offers a selection of available discrepancy reports.
Update the stock file : Updates the stock file with the information input from the check file.
