Book in stock vehicles is displayed when you select the option from the CRM Stock Functions Menu.
When first entering this option you will be presented by a progress bar that will indicate that a search is being run to find all the vehicles that are available to be adopted.
Book-in is preformed by taking created vehicles from create stock vehicles and setting them to stock status, this indicates that the vehicle is in your stock and will also make the neccessary account posting dependant on the franchise / model / variant of the vehicle and the set up in the nominal posting tables.
Warning:This option will only be available if the CRM system parameter Consignment process enabled is switched off.
Tip: When the consignment flag is turned off. The vehicle needs to meet the following criteria before showing on the book-in screen:
The vehicle progress code is less than or equal to Vehicle on order progress code defined in SR Parameters.
The vehicle is already reserved therefore requires booking in even though it may be passed the "on order" progress code, in this case, the vehicle previous progress code is equal to "Vehicle on order progress code" defined in SR Parameters, then display the vehicle for booking.
The vehicle status should not be X or C, so not showing sold or deleted vehicles.
The vehicle status is not "S". So the system will look for vehicle's already-in-stock (This can happen when 'in stock' progress code is same as 'create vehicle's progress code).
The vehicle status is not "I". So will not show the invoiced vehicles
The vehicle final flag is not "Y". If provisional pricing is switched on, vehicles for finally price will not show.
Stk Num: The unique number given to each vehicle by Create stock vehicles or when a vehicle is created via a Showroom process.
Description: The description of the vehicle.
Delivery: The vehicle delivery date.
S: Indicates the vehicle status code of the vehicle.
P: Indicates the vehicle progress code of the vehicle.
Factory ref: Any vehicle records that may already be in use by another user are displayed in grey.
Customer ref: Any vehicle records that may already be in use by another user are displayed in grey.
Price: Any vehicle records that may already be in use by another user are displayed in grey.
Note:It is possible to amend or view the view specification of each vehicle listed, right click on the required vehicle this will open up the vehicle specification .
Tip: When the screen if first presented within the header sections of the magic field there will be a green arrow pointing down. This is a filter option by clicking on the header again it will reverse the direction of the display. Highest - lowest etc. Each of the headers will preform a similar filter.
Franchise: The Short franchise code.
Model: The Model the vehicle selected.
Variant: The Model Variant of the vehicle selected.
ColourTrim: The Colour and Trim of the vehicle selected.
Note:These boxes will only ever display information and are populated when a vehicle line is selected from the Vehicles available to be booked in section.
Factory ref: The registration number of the vehicle if previously entered on creation, this is also populated when creating the vehicle and entering the factory order number.
Chassis number: Enter the VIN / Chassis number of the selected vehicle.
Engine number: Enter the vehicles unique engine number.
I.C.E. number: Enter any serial number / radio code for the In Car Entertainment system fitted in the vehicle.
Key numbers: Enter the vehicles unique key number/s.
Sales type: Select the required sales type from the drop down 
option.
Progress code: Select the required progress code from the drop down option.
Warning: It is very important to know that by changing the progress code postings will be made when the vehicle is processed e.g. Dealer stock:- take the progress code from free stock (progress codes 5) to dealer stock (progress code 20 code)
Purchase order number: Enter any purchase order reference.
Consignment date: Enter the date when the manufactures have consigned the vehicle to the dealership.
Adoption date: This date can be calculated, it takes the consignment date and adds the number of days held in the adoption period that is listed against each sales type in the franchise code. If this is blank it will use the consignment date.
Suppliers delivery date: Enter manufactures delivery date if known.
Delivery note number: Enter the delivery note number from the documentation when the vehicle is delivered to the dealership.
Supplier acct (PL): Use the ellipsis 
search to select the supplier's account number for any purchase transactions made.
Post to accounts ? Use this tick box to ensure that the account postings are made, if this is not ticked no posting will be made and no purchase invoice number will be allocated to the vehicle stock record.
Warning: If a purchase invoice number has not been entered in the vehicle stock record then it will not allow a vehicle to be invoiced through the Showroom process. When recalling the vehicle or the enquiry to be invoiced a message will be presented saying that they vehicle must be booked in.
Invoice no: Enter your own invoice number or leave blank and Autoline will generate the next available purchase invoice number.
Posting date: Enter the date posting to the accounts is required.
Same purchase invoice number ? Is only enabled when using Post to accounts, it means that all the vehicles you select are on the same consignment note (purchase invoice) and use the same number. The purchase invoice number will still have to be entered in for the first vehicle selected but once that is done and this option is taken the purchase invoice number and posting date will be disabled for the rest of the vehicles, saving the user typing the details every time.
Purchase invoice date: Enter the purchase invoice date required.
Note:It is possible to enter information in the above options and store them for later use, enter required information but no not update the progress code click the process button to save information this can be recalled when required by selecting the vehicle number again.
Warning:More than one vehicle can be processed at the same time, enter the details required but before processing click on another vehicle and complete the information required, any vehicles that are ready for processing will be displayed in bold text within the stock vehicles on or awaiting consignment section. When you have finished entering vehicles, click the process button to confirm, this will the give any warning message advising of any problems that may have occurred and need attention.
Buttons:
Process: Will confirm any changes made.
Cancel: Returns to the CRM Stock Functions Menu..
Help: Displays help on the current application in your default company browser.
