Adopt Stock Vehicles is displayed when you select the option from the CRM Stock Functions Menu.
When first entering this option you will be presented by a progress bar that will indicate that a search is being run to find all the vehicles that are available to be adopted.
Adoption / Adopt is preformed when a vehicle is taken from consignment and set to adopted status or a newly created vehicle directly to adopted, this indicates that the vehicle is fully paid / now owned by the dealer and will make the neccessary account posting dependant on the franchise / model / variant of the vehicle and the set up in the nominal posting tables.
Warning:This option will only be available if the CRM system parameter Consignment process enabled is switched on.
Stk Num: The unique number given to each vehicle by Create stock vehicles or when a vehicle is created via a Showroom process.
Description: The description of the vehicle.
Delivery: The vehicle delivery date.
S: Indicates the vehicle status code of the vehicle.
P: Indicates the vehicle progress code of the vehicle.
Factory ref: Any vehicle records that may already be in use by another user are displayed in grey.
Customer ref: Any vehicle records that may already be in use by another user are displayed in grey.
Price: Any vehicle records that may already be in use by another user are displayed in grey.
Note:It is possible to amend or view the view specification of each vehicle listed, right click on the required vehicle this will open up the vehicle specification .
Tip: When the screen if first presented within the header sections of the magic field there will be a green arrow pointing down. This is a filter option by clicking on the header again it will reverse the direction of the display. Highest - lowest etc. Each of the headers will preform a similar filter.
Note:Some of the options below may have been previously entered in the consignment progress
Franchise: The Short franchise code.
Model: The Model the vehicle selected.
Variant: The Model Variant of the vehicle selected.
ColourTrim: The Colour and Trim of the vehicle selected.
Note:These boxes will only ever display information and are populated when a vehicle line is selected from the vehicles available to be adapted section.
Factory ref: The registration number of the vehicle if previously entered on creation, this is also populated when creating the vehicle and entering the factory order number.
Chassis number: Enter the VIN / Chassis number of the selected vehicle.
Engine number: Enter the vehicles unique engine number.
I.C.E. number: Enter any serial number / radio code for the In Car Entertainment system fitted in the vehicle.
Key numbers: Enter the vehicles unique key number/s.
Sales type: Select the required sales type from the drop down 
option.
Progress code: Select the required progress code from the drop down option.
Commission number: Enter the commission number. Once this vehicle is processed the commission number is also updated on the Vehicle Stock Record and the CRM Vehicle Record .
Warning: It is very important to know that by changing the progress code postings will be made when the vehicle is processed e.g. adopting a vehicle:- take the progress code from free stock or consigned stock (progress codes 5 and 10 respectively) to dealer stock (progress code 20 code)
Purchase order number: Enter any purchase order reference.
Consignment date: Previously entered on consignment process or enter the date when the manufactures have consigned the vehicle to the dealership.
Adoption date: This date can be calculated, it takes the consignment date and adds the number of days held in the adoption period that is listed against each sales type in the franchise code. If this is blank it will use the consignment date.
Suppliers delivery date: Enter manufactures delivery date if known.
Delivery note number: Enter the delivery note number from the documentation when the vehicle is delivered to the dealership.
Supplier acct (PL): Use the ellipsis 
search to select the suppliers account number for any purchase transactions made.
Post to accounts ? Use this tick box to ensure that the account postings are made, if this is not ticked no posting will be made and no purchase invoice number will be allocated to the vehicle stock record.
Warning: If a purchase invoice number has not been entered in the vehicle stock record then it will not allow a vehicle to be invoiced through the Showroom process. When recalling the vehicle or the enquiry to be invoiced a message will be presented saying that they vehicle must be booked in.
Invoice no: Enter your own invoice number or leave blank and Autoline will generate the next available purchase invoice number.
Posting date: Enter the date posting to the accounts is required.
Same purchase invoice number ? Is only enabled when using Post to accounts, it means that all the vehicles you select can use the same document number when creating postings into accounts. Once this option is taken the purchase invoice number and posting date will be disabled for the rest of the vehicles, saving the user typing the details every time.
Purchase invoice date: Enter the purchase invoice date required.
Note:It is possible to enter information in the above options and store them for later use, enter required information but no not update the progress code click the process button to save information this can be recalled when required by selecting the vehicle number again.
Warning:More than one vehicle can be processed at the same time, enter the details required but before processing click on another vehicle and complete the information required, any vehicles that are ready for processing will be displayed in bold text within the vehicles available to be adopted section. When you have finished entering vehicles, click the process button to confirm, this will the give any warning message advising of any problems that may have occurred and need attention.
Buttons:
Process: Will confirm any changes made.
Cancel: Returns to the CRM Stock Functions Menu..
Help: Displays help on the current application in your default company browser.
