Creating a Ready-for-Shipment (RFS) job in Point-of-Sale (POS) is exactly the same as raising an ordinary job except that the vehicle and the customer are not present. Following contact with a customer that books in his or her car for a service on a certain date, the WIP is raised in Point-of-Sale (POS) with the DATE IN field set to when the service is due. The required labour and parts are then added to the WIP as normal, except that the parts are set to 'VOR' (Vehicle-off-Road) status.
A VOR order header is raised in PURCHASE CONTROL in the normal way and all the RFS order parts attached to it. The order is then submitted immediately and directly to Volvo. There is no need to submit it later in the Manufacturer Systems module, or to re-create the order in Volvo Vision. Volvo will then process the order, but stock will not arrive at the dealership until the day when it is required. It will also be listed on the electronic DSP Advice Notes.
When linking an order in the normal way, the system looks for Ready-for-Shipment lines and links them to the appropriate purchase order line on that order instead of the first available line as is done with ordinary advice notes. When the goods are mass-received in PURCHASE CONTROL, the lines on the WIP are updated to R (Received) status.
What do you want to do?
To create VOR orders and send to Volvo:
Create a WIP in Point-of-Sale as normal with parts attached as VOR orders. Set the Parts status to V in Point-of-Sale and DATE IN to the date when the service is due.
Warning: For all WIPs involving future bookings, the DATE IN field on the WIP must be set to the appropriate date. This ensures that stock does not arrive till required.
In PURCHASE CONTROL, raise a VOR order header/purchase order as usual and attach all the Ready-for-Shipment, ordered parts to it.
An order line is created.
Link all the parts lines together on the order.
Select the Submit stock order option immediately from the PURCHASE CONTROL Menu, then the franchise at the top of the Submit Stock Orders Form. Select the order(s) you want to send, which enables the Submit button; then click Submit.
The Volvo Orders Form is displayed.
After you have submitted the pre-plan order, the order/booking is sent to Volvo and back again using the WIP Number as a reference. Volvo orders the parts, then holds them until required.
Note: There is no need to transfer the order in the VUCOMM software.
The stock arrives as normal through the DSP Advice Note program and is subsequently linked to the appropriate purchase order line by its WIP Number. When Advice data returns from Volvo it is recognisable as a Ready-for-Shipment order because of the WIP Number. The Advice Note program updates the correct parts for a vehicle.
To deal with incoming stock:
After the RFS part or standard advice notes arrive, click Link on the Advice Note and Order Processing Form.
When it comes to link to PURCHASE CONTROL, the 'Link' option recognises a Ready-for-Shipment order and searches the original order for parts on the same WIP. The WIP gets updated with all parts coming in, and those not arrived are ignored.
The following are then executed automatically:
The WIP Number is written to the advice line and marked 'RFS'. The correct purchase order line is linked to the correct WIP number.
The RFS part or standard advice note is treated as a normal advice line for mass receipting. The first available line is selected and linked.
Linking Advice Data to Purchase Control
Receiving an Order in Purchase Control
